Executive Support Specialist

5 days ago


Oxnard, California, United States Deploy HR -Oxnard Full time

We are currently seeking a highly organized and detail-oriented administrative assistant to join our team at Deploy HR -Oxnard. As an executive support specialist, you will play a vital role in ensuring the smooth operation of our office.

In this position, you will be responsible for a variety of tasks, including:

  • Quote Preparation: Assist in preparing quotes and proposals for new and ongoing projects.
  • Job Change Orders: Prepare job change orders for projects as requested by project coordinators.
  • Log Maintenance: Maintain an accurate and up-to-date log of quotes, proposals, change orders, and work orders.
  • Work Order Distribution: Create and distribute work order books for awarded jobs to various departments.
  • Sample Shipping: Ship steel, wood, and glass samples to clients upon request from project coordinators.
  • Inventory Management: Keep inventory of steel color samples, including galvanized and metalized burnished bronze, gun metal, and antique coin.
  • Contact List Updates: Keep contact master lists updated.
  • Spreadsheet and Binder Maintenance: Maintain and update spreadsheets and job binders.
  • Phone and Visitor Support: Answer and route calls for three respective companies, greet and direct visitors, and keep lobby supplies stocked.
  • Mail and Box Communication: Sort and open mail, communicate box arrivals to appropriate departments or personnel.
  • Copier Maintenance: Ensure maintenance of the company copier, including toner and paper restocking, and call technicians when necessary.

The ideal candidate will have:

  • Language proficiency in Spanish.
  • A high school diploma or general education degree (GED).
  • One year of relevant work experience, preferably as a receptionist or administrative assistant.
  • One year of customer service support experience.
  • Intermediate proficiency with Microsoft Word, Excel, and Outlook.
  • Professional phone etiquette and interpersonal skills.
  • The ability to multitask in a fast-paced atmosphere.

Compensation

The estimated salary for this position is $20-$23 per hour, with 40 hours worked per week. The work location is on-site at Deploy HR -Oxnard.



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