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Grant Management Specialist

2 months ago

Georgetown, United States Clear Creek County, Colorado Full time

POSITION OVERVIEW:

The Grant Management Specialist role encompasses advanced, professional responsibilities associated with grant procurement, oversight, and the coordination of distributed grant management functions across the county. Key responsibilities include investigating and supporting departments in securing grants, as well as overseeing, executing, assessing, and ensuring adherence to established protocols, policies, and applicable local, state, and federal regulations. This position is responsible for maintaining comprehensive grant documentation, records, and procedural guidelines, as well as generating reports and undertaking additional related tasks as required. Furthermore, this role serves as the primary point of contact and coordinator for both internal and external inquiries regarding grant-related matters.

This position will act as the central liaison for submission of applications and reporting to various federal, state, and local entities concerning grants, while also maintaining a centralized tracking system for grants throughout the county.

KEY RESPONSIBILITIES:

  • Identifies and researches potential grant funding opportunities and sources.
  • Offers technical guidance and training to departments in grant proposal writing, contract evaluation, compliance requirements, and overall management.
  • Reviews, updates, and enforces grant-related policies and procedures to ensure uniform handling of grants across the county.
  • Develops and implements tracking systems to monitor grants and ensure compliance with both internal and external regulations; oversees grant activities, assists in assessing grant eligibility, ensures deadlines are met, and maintains comprehensive records.
  • Contributes to the preparation of the Schedule of Expenditures of Federal Awards (SEFA) documentation.
  • Addresses procedural, operational, and other work-related challenges by collaborating with departments and granting agencies to facilitate effective solutions.
  • Assists in the annual funding process, program evaluations, audits, and financial tracking of grant resources.
  • Supports departments in researching and analyzing grant-related initiatives, preparing agenda items for Board meetings, and may attend such meetings as necessary.
  • May be responsible for preparing and managing contracts and submitting compliance reports for various funding sources.
  • Conducts all work activities in accordance with established county policies and procedures.
  • Performs additional duties as assigned.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

  • Bachelor's Degree in Public Administration, Business Administration, or a related discipline.
  • A minimum of five (5) years of experience in research, finance, or public administration, including expertise in grant administration, management, coordination, and writing, or any equivalent combination of experience and training that equips the individual with the necessary knowledge and skills to perform the role.

DESIRED QUALIFICATIONS:

  • Possession of a current Grant Professional Certified (GPC) credential from the Grant Professional Certification Institute (GPCI).
  • Prior experience in local government settings.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

  • Fundamental principles and practices of delivering grant-funded services at the local government level.
  • The grant life cycle, including seeking, writing, and managing grants.
  • Procedures, regulations, and laws pertinent to the implementation and administration of various federal, state, and local grants.
  • Resources and references related to grants and funding opportunities.
  • Contract and procurement processes for the solicitation, negotiation, drafting, funding, and execution of grant contracts.
  • Bookkeeping terminology and accounting practices.
  • Standard office procedures and equipment.
  • Proficiency in Microsoft Office and other relevant technologies.

Ability to:

  • Follow both oral and written instructions.
  • Stay informed about federal, state, and local grant programs.
  • Effectively interpret relevant statutes, codes, and regulations.
  • Coordinate and contribute to the development of grant applications.
  • Draft effective contracts and grant solicitation documents.
  • Assess eligibility for various grant proposals.
  • Comprehend and analyze legal and administrative documentation.
  • Compile information and prepare both written and oral reports.
  • Perform mathematical calculations and draw logical conclusions.
  • Manage multiple projects simultaneously and prioritize tasks effectively.
  • Establish and maintain productive working relationships with colleagues, supervisory personnel, external agencies, and the public.
  • Utilize personal computers and related software to create documents, spreadsheets, emails, and timesheets.
  • Communicate effectively in both oral and written formats.

NECESSARY SPECIAL REQUIREMENTS:

  • Must possess a valid Colorado Motor Vehicle Driver's License.
  • Must successfully pass a background check, including criminal and traffic checks.
  • Legal authorization to work in the United States is required.

PHYSICAL AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is regularly required to communicate verbally and audibly. The employee frequently must sit for extended periods, use hands and fingers for handling tasks, and reach with hands or arms. The employee is also required to stand, walk, bend, twist, stoop, kneel, or crouch. The ability to respond to customer needs and perform tasks requiring extensive hand-eye coordination is essential. The employee must frequently lift and/or move objects weighing up to 25 pounds. Specific vision abilities required for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Physical ability and mobility to drive a vehicle to various work sites and meetings as required. The employee may need to attend training and meetings outside of regular hours and must be able to work in stressful situations.

The work environment characteristics described here are representative of those an employee may encounter while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work is conducted in an office setting. This role routinely utilizes standard office equipment such as computers, telephones, photocopiers, filing cabinets, and fax/scan machines. The employee must be able to work effectively in a quiet to moderately noisy environment. There may be occasional exposure to hazards in the field, such as driving and inclement weather.

SUPERVISORY: None

The statements above are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of requirements, duties, and responsibilities. Clear Creek County provides reasonable job-related accommodations for individuals with disabilities.