Production Coordinator

3 days ago

Walnut Creek, California, United States Vaco Full time
Job Summary

We are seeking a highly organized and detail-oriented Production Assistant to join our team at Vaco. As a key member of our production department, you will be responsible for administering the timely processing and tracking of all department invoices and timesheets, ensuring strong communication and workflow between our team and Accounts Payable.

Key Responsibilities
  • Manage proper reporting for all department expenses
  • Assist with production coordination - staffing, scheduling, and client communication
  • Organize, update, and share department reports, presentations, and documentation
  • Take detailed notes during meetings and provide updates
Requirements
  • Strong organizational skills, including unwavering attention to detail
  • Stellar time management skills, with particular focus on proactivity and efficient remote working
  • Experience with invoices, expense reports, and working with Accounts Payable departments
  • Aptitude for project management and effective problem solving
  • Exceptional communication skills, both verbal and written, to establish effective and immediate rapport with new and current clients
Preferred Qualifications
  • Bachelor's degree in Business, Operations Management or other project management related major
  • Experience with Microsoft Office - Word, Excel, Powerpoint
  • Experience with Airtable
  • Experience in Creative Production - live production experience is a plus
Equal Employment Opportunity

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your application for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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