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Facilities and Grounds Operations Coordinator

2 months ago

Brown Deer, Wisconsin, United States School District of Brown Deer Full time
Position Overview

The Facilities and Grounds Operations Coordinator plays a crucial role in supporting the Director of Facilities and Grounds in various administrative functions.

Key Responsibilities:

  • Provide essential administrative assistance to the Director of Facilities and Grounds.
  • Draft and prepare necessary correspondence, reports, and documentation under the director's supervision.
  • Manage communications, including emails and phone inquiries that do not require immediate director intervention.
  • Support the recruitment and onboarding processes for facilities personnel.
  • Assist in overseeing maintenance, custodial, and groundskeeping teams.
  • Facilitate communication between different buildings, departments, and staff to coordinate maintenance and service requests.
  • Prioritize and manage work order requests efficiently.
  • Oversee daily and weekly scheduling, including absences and overtime for custodial and maintenance staff, while approving timesheets and leave requests.
  • Coordinate district events and athletic activities, process facility rental requests, and ensure timely invoicing.
  • Collaborate closely with coaches and athletic directors to prepare athletic fields for events.
  • Assist in the setup and breakdown of meetings and workshops.
  • Supervise access and security protocols for all district facilities, including scheduling automated door unlocks for events.
  • Act as a liaison between community programming and the school district.
  • Manage the distribution and collection of access devices, including staff FOBs and keys.
  • Support Human Resources in the onboarding of new personnel.
  • Verify and approve drivers for district vehicles.
  • Order and manage inventory for cleaning supplies and custodial uniforms.
  • Process purchase orders and invoices for departmental needs.
  • Update safety documentation annually.
  • Collaborate with the Director to revise Facilities & Grounds handbooks and custodial routes.
  • Participate as a member of the District Safety Committee.

Physical Requirements: Must be capable of lifting up to 30 lbs and performing physical tasks as necessary.

This position also serves as a backup for the Director of Facilities and Grounds during emergencies.