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Event Coordinator

2 months ago

Washington, Washington, D.C., United States MCI Global Full time

We are a global engagement marketing agency that creates human-centric touchpoints to drive innovation and growth. Our team is passionate about building community and helping brands, associations, and not-for-profits solve their key people challenges.

Main Responsibilities

  • Serve as the primary point of contact for exhibitors and sponsors, responding to inquiries in a timely and professional manner.
  • Develop and send pre-event communications to exhibitors and sponsors, ensuring they have all the necessary information to succeed.
  • Manage and maintain the exhibit management tool, Map Your Show, to ensure seamless event execution.
  • Collaborate with the Global Sales Center to develop the Exhibitor Kit, ensuring it meets the needs of our clients.
  • Work closely with the Exhibit/Sponsorship sales team to manage the fulfillment of benefits, including drafting and maintaining the deliverables tracking grid.
  • Source sponsored items, such as tote bags, lanyards, and other promotional materials, to enhance the event experience.
  • Maintain accurate and up-to-date department files, ensuring easy access to important information.
  • Perform other duties as assigned to support the success of our events.

Job Requirements

  • Bachelor's degree preferred, with a focus on marketing, communications, or a related field.
  • 1-2 years of experience in event planning, coordination, or a related field.
  • Experience working in the association market and multi-client environment is a plus.
  • Familiarity with Map Your Show is a strong asset.
  • Eager to learn and grow in the events industry, with a desire to take on new challenges and responsibilities.
  • Travel: Approximately 20%, with 4-5 day blocks of time.

Professional and Leadership Competencies

  • Deliver exceptional customer service, with a focus on VIP treatment and white glove service.
  • Possess strong oral and written communication skills, with the ability to interact in a collaborative and professional manner.
  • Demonstrate a team focus, with independent judgment and vision.
  • Be a solutions-oriented, creative problem solver, able to prioritize and manage multiple projects and deadlines in a fast-paced environment.

Benefit Summary

MCI Global is a family-friendly company offering outstanding benefits and significant growth opportunities.

  • PTO - starting at 14 days (for full-time)
  • 13 paid Company Holidays, including closure Christmas Eve - New Year's Day
  • 401K
  • Medical, Dental, Vision and Supplementary Insurances
  • Employer-paid Group Life Insurance, Short-Term and Long-Term Disability
  • Employer-paid Family Building Benefit (fertility, adoption, & surrogacy)
  • Employer-paid Mental Health Benefit
  • Pet Discount Program

We are a company where you can bring your true self to work and be proud of what you do. Join us and make a difference.