Project Coordinator

7 days ago


Fresno, California, United States A-C Electric Company Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Assistant to join our team at A-C Electric Company. As a Project Assistant, you will be responsible for providing administrative support to our project teams, ensuring timely and accurate completion of tasks, and maintaining accurate records.

Key Responsibilities
  • Billing and collections on all projects per project requirements
  • Accurate and timely processing of time records
  • Assist Project Team with processing project documentation including accurate data entry and filing
  • Provides excellent customer service to subcontractors, vendors, customers, and employees
Additional Job Duties
  • Process mission critical documentation such as job logs, billings, invoicing, purchase orders, pricing requests, and material price requests.
  • Coordination of job start, and close including maintaining job files on servicer, in Spectrum, in Procore, forms/logs, etc.
  • Develops and/or downloads reports, construction documents and proposals as requested (daily project reports, job hazard analysis, earned hour reports, etc.)
  • Assist management with all functions of daily operations, including screening calls, processing expense reports, preparation of change orders, maintaining calendars and scheduling meetings.
  • Collect and file project documentation, SIPs, Certified Payroll from subs, etc.
  • Assist project team with data entry and documentation of Kick-off meeting, using the Project Kickoff Packet.
  • Assist the project team in the review of project contract and scope, noting key deadlines.
  • Coordinate and assist with field personnel new hire paperwork, and timecard approvals.
  • Assist project team in the collection of accounts receivables, reporting on progress monthly.
  • Prepare Project Close Out schedule, working with team members to execute.
  • Work collaboratively and coordinate with peers to deliver effective office operations.
  • Ensure office supply and product inventory is maintained.
  • Maintain master payroll schedule and provide final approval for weekly payroll
  • Perform basic market research tasks as requested on assigned companies and/or decision makers to aid in the development of future business.
Requirements
  • High school diploma. Some college preferred.
  • Prior experience in an office support role, preferably accounting (3-5 years).
  • Intermediate MS Excel & Outlook skills
  • Construction industry experience highly desired.
  • Construction Solar experience, a plus.

Pay Range: $18.00 – $27.00 an hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills and experience. The total compensation package for this position may also include other elements dependent on the position offered.

A-C Electric Company is an Equal Opportunity Employer, women, veterans and minorities are encouraged to apply.

Job Type: Full-time


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