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Administrative Support Specialist

1 month ago

Houston, Texas, United States Augustine Talent Group Full time
Administrative Assistant Opportunity

Augustine Talent Group is seeking an experienced Administrative Assistant to support the Managing Director of a private investment firm.

The ideal candidate will have a strong background in administrative support, with a focus on providing exceptional organizational and communication skills. The successful candidate will be responsible for managing the MD's calendar, coordinating schedules, and facilitating meetings.

Key Responsibilities:

  • Manage the MD's Outlook calendar and prioritize tasks based on urgency and importance
  • Coordinate schedules with internal and external parties, including meeting details and invitations
  • Set up meetings and facilitate necessary actions following meetings
  • Ensure meeting materials are provided in advance, whenever possible
  • Plan and coordinate travel for the MD, including commercial airfare, hotels, transportation, meals, and meetings
  • Complete expense reports and manage receipts and other housekeeping filings as necessary

Requirements:

  • At least 5 years of experience as an Administrative Assistant, Personal Assistant, or similar role
  • Experience with project management software such as Asana, Smartsheet, or Salesforce is strongly preferred
  • Exceptional organizational and written communication skills, with a focus on attention to detail
  • Ability to work in a fast-paced environment under strict deadlines, with a strong work ethic and team player mentality
  • Strong technology skills, with proficiency in Microsoft Office, particularly Outlook, Word, and Excel

Compensation Structure:

  • Base salary will be commensurate with experience
  • Bonus opportunity will be tied to effectiveness, with the amount of opportunity depending on value added to the firm and firm profitability