Production Coordinator

5 days ago

Washington, Washington, D.C., United States ESPN Full time

The Content Operations Specialist at ESPN assists in the day-to-day operations of production content, logistics, and business operations to support a group of assigned shows and/or sport categories.

Key Responsibilities

  • Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities, ensuring seamless communication and collaboration.
  • Responsible for dealing with time-sensitive materials and decisions, requiring strong organizational and problem-solving skills.
  • Facilitates contractual agreements alongside production needs, including Master Services Agreements, Third Party Licensing Agreements, and Deal Memos.
  • Trusted to draft third-party licensing agreements for video and photography clearances, performance contracts for voiceover and on-camera talent agreements, using Legal counsel-approved templates.
  • Gathers and curates production information on all features to track content and report information on pertinent details to relevant internal groups, such as rights and clearances.
  • Works alongside Managing Producers, Coordinating Producers, and departmental VP to ensure compliance on internal policies related to feature and creative productions.
  • Coordinates insurance and contractual compliance for third-party vendors, along with Disney Risk Management and Legal standards.
  • Develops workflows to create efficiencies in a fast-paced, remote-hybrid production environment.
  • Coordinates logistics for on-location shoots, including insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details, all compliant with Disney health and safety guidelines.
  • Organizes, projects, and tracks budgets for projects of varying scale, from single features or tease projects to full documentary series.
  • Responsible for handling and relaying sensitive or confidential information, including budgetary, fee-related, non-disclosure agreements, and other sensitive data.
  • Facilitates onboarding of third-party vendors to ensure they are active in the system and able to work for Disney.
  • Schedules approved third-party vendors in Playbook to track work history and confirm payment.
  • Submits invoices and tracks correspondence related to budgets.
  • Acts as a liaison for drone approvals, ensuring all requirements are met while working with the Drone team.
  • Responsible for organizing and facilitating team meetings, creative think tanks, and story-pitch meetings.
  • During production peak times, remains accessible and is often required to work non-traditional days/hours.
  • Participates in the recruiting, selecting, and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
  • Responsible for all personnel schedule accounting, including tracking hours and the vacation approval process.
  • Helps train new hires on Production departmental processes and procedures.
  • Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
  • Plans, requests, and allocates production facility needs of assigned sports/shows/projects.
  • Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives, and financial goals.
  • Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets, and schedules.
  • Traveling for productions (domestic and international) may be required.

Requirements

  • Must possess strong organizational skills, including budgeting time and prioritizing workload, accuracy, and attention to detail in all tasks, and the ability to implement systematic processes and organize information flow.
  • Must understand the value of synergy in a dynamic organization.
  • Must possess strong communication skills, including clear and concise communication in all forms, the ability to handle high-volume email and phone traffic, and in-person interactions.
  • Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
  • Demonstrates the ability to take initiative, suggesting ideas and solutions to problems that arise or before they occur, and is a natural problem solver.
  • Has basic experience in various aspects of production management, including processing contracts and invoices, creating, maintaining, and distributing production information, travel management, and production personnel scheduling/staffing.
  • Possesses a basic understanding of the production of studio shows, remote events, and/or packaged shows, as well as short-form and long-form in-program features.
  • Has knowledge of the operational and logistical aspects of production planning.
  • Has some financial management experience.
  • Advanced knowledge of Microsoft Office programs, including Office 365, Outlook, Excel, Word, One Note, and PowerPoint.
  • Demonstrated passion and commitment to diversity and inclusion, including inviting diverse perspectives, fostering an inclusive work environment, and supporting workforce diversity.
  • A minimum of 2 years of production and/or operations experience.

Preferred Qualifications

  • Working knowledge of the following systems/tools: Slack, Zoom, Smartsheets, KeyNote, NCS, ENPS, Playbook, Concur, Kronos, Autoflow Invoice Management, and SAP.
  • Prior experience in the development/review of legal contracts and footage licensing agreements.
  • Prior experience in the management/production of short-form and long-form features.

Required Education

  • High School Diploma or Equivalent.

Preferred Education

  • Bachelor's Degree or equivalent.

#ESPNMedia

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