Grants and Program Operations Specialist

3 weeks ago

Cohoes, New York, United States Alzheimer's Association Full time
Position Overview:

The individual in this role will support the Director of Programs and Services in grant analysis, management of the CRM database, and reporting functions. Additionally, this position will provide essential administrative assistance to the Programs and Services Department and its volunteers.

This role is funded through grants.

Key Responsibilities:

The primary duties and responsibilities include, but are not limited to:
  • Handle inquiries related to program information received via phone and email, ensuring timely follow-up as necessary.
  • Assist Program Managers in promoting initiatives by creating flyers and entering relevant information into the CRM system, as well as managing registrations for Community Education Programs and Support Groups.
  • Utilize attendance sheets for various programs and ensure accurate data entry into the CRM system.
  • Support outreach efforts to enhance service delivery to unique program constituents through diverse promotional strategies.
  • Establish a systematic approach to collect and compile program data for monthly reports, aiding in grant and administrative reporting.
  • Collaborate with the Office Administrator to maintain an inventory system for brochures and program materials, coordinating activities for office volunteers.
  • Ensure timely and precise reporting by entering data into relevant software systems, including grant-related information and progress towards strategic objectives.
  • Assist the Program Team in screening potential volunteers and managing their registration for community events.
  • Provide technical support to the Program Team and volunteers to ensure compliance with annual requirements.
  • Perform additional administrative tasks as assigned by the Directors or Associate Directors of Programs and Services.
  • Exemplify and promote a culture that values the partnership between staff and volunteers, aligning with the organization's values and goals.
  • Participate in and contribute to the success of key events organized by the Association.
Qualifications:
  • Preferred Bachelor's Degree (or an Associate's Degree with relevant experience).
  • At least 2 years of experience in a health or human services environment.
Knowledge, Skills, and Abilities:
  • Understanding of Alzheimer's disease, related dementias, and issues related to aging and health.
  • Strong communication skills, both written and verbal, with the ability to educate and present to groups.
  • Proficient in Microsoft Office Suite and CRM software.
  • Effective time management and prioritization skills.
  • Strong analytical and problem-solving abilities.
  • High level of integrity and commitment to confidentiality.
  • Willingness to work evenings and weekends as required.
  • Ability to travel locally and regionally as necessary.
  • Valid driver's license and reliable transportation.
  • Ability to effectively represent the organization to community partners and leaders.
  • Experience in community service development and program integration.
  • General knowledge of community-based organizations and systems.
Organization Overview:

The Alzheimer's Association is a leading health organization dedicated to Alzheimer's care, support, and research. Our mission is to advance the fight against Alzheimer's and all other dementias through research, risk reduction, early detection, and quality care.

We are committed to diversity, equity, and inclusion in our workplace, providing equal employment opportunities and prohibiting discrimination of any kind.

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