Current jobs related to Administrative Support Specialist - Cambridge, Massachusetts - Aston Carter

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States ManpowerGroup Full time

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at ManpowerGroup. The successful candidate will provide administrative support to our faculty members, ensuring the smooth operation of our office. Key Responsibilities:Manage complex calendars, arrange meetings, and coordinate travel...

  • Administrative Support Specialist

    6 days ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at The Hollister Group. The ideal candidate will have experience in an office environment and be proficient in Microsoft Office and FileMaker Pro.Key Responsibilities:Prepare presentations, including editing, proofreading,...

  • Administrative Support Specialist

    2 months ago

    Cambridge, Massachusetts, United States Proclinical Staffing Full time

    Job Summary:Proclinical Staffing is seeking a highly skilled and organized Administrative Support Specialist to provide comprehensive support to senior executives and program teams.Key Responsibilities:Manage complex calendars, expenses, and travel arrangements for senior executives.Coordinate meetings, events, and vendor visits, ensuring seamless...

  • Administrative Support Specialist

    1 week ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Seeking a highly organized and detail-oriented Administrative Support Specialist to provide complex administrative and programmatic support for two busy faculty members and their laboratories. Responsibilities include calendar management, editing reports, preparing correspondence and documents, and coordinating meetings and events.Key qualifications include...

  • IT Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States Peak Support LLC Full time

    Job Title: IT Support SpecialistWe are seeking a highly skilled IT Support Specialist to join our team at Peak Support LLC. As a key member of our IT department, you will be responsible for providing technical assistance and support to end users within our organization.Key Responsibilities:Manage tasks within the Microsoft 365 Admin Center and Azure AD,...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Boylston Staffing Full time

    Administrative Support RoleBoylston Staffing is seeking a skilled Administrative Support Specialist to join their team at a University in Cambridge. This part-time position requires 14 hours of work per week, Monday through Friday, from 9:00am to 4:00pm. The successful candidate will provide administrative support to the Executive Director and the Leadership...

  • Administrative Support Specialist

    2 months ago

    Cambridge, Massachusetts, United States The Judge Group Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at The Judge Group. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide front desk support, including answering phone calls, responding to emails, and greeting clients...

  • Administrative Support Specialist

    5 days ago

    Cambridge, Massachusetts, United States MSCCN Full time

    Job Summary:We are seeking an Administrative Support Specialist to provide administrative support to several faculty members and their research groups. The successful candidate will be responsible for event planning, including in-person and virtual events, specifically in support of the Department's academic year seminar series.Key Responsibilities:Serve as...

  • Administrative Support Specialist

    6 days ago

    Cambridge, Massachusetts, United States Randstad Full time

    Job Summary:We are seeking a highly skilled Administrative Support Specialist to join our team at Randstad. As a key member of our office, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate documents and correspondence, including letters,...

  • Administrative Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States Proclinical Staffing Full time

    Executive Assistant I - Contract - Cambridge, MA Proclinical Staffing is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior executives and program teams. Key Responsibilities:This role involves managing complex calendars, expenses, travel, and meetings. The successful candidate will also be required to...

  • Administrative Support Specialist

    1 week ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job DescriptionAs an Administrative Support Specialist at V R Della Infotech Inc, you will be responsible for performing day-to-day clerical, recordkeeping, and processing duties in a particular area or function. This will involve using common office technology and Harvard administrative systems, with training provided on the latter. You will gather data,...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Administrative Support for Climate and Sustainability InitiativesThis position will provide high-level administrative support to the Office of the Vice Provost for Climate and Sustainability and the Salata Institute for Climate and Sustainability at Harvard University. The successful candidate will work closely with senior administrators to ensure the smooth...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Professional Staffing Group Full time

    Senior Administrative AssistantSeeking a highly skilled and experienced Senior Administrative Assistant to provide complex and diverse administrative support for the director's academic, teaching, and research activities and events.Key Responsibilities:Provide administrative support to faculty, staff, students, and alumniWork with the assistant director to...

  • Administrative Support Specialist

    1 month ago

    Cambridge, Massachusetts, United States Professional Staffing Group Full time

    Senior Administrative AssistantSeeking a highly skilled and experienced Senior Administrative Assistant to provide complex and diverse administrative support for the director's academic, teaching, and research activities and events.Key Responsibilities:Provide administrative support to faculty, staff, students, and alumniWork with the assistant director to...

  • Administrative Support Specialist

    1 month ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    {"title": "Administrative Assistant - Hybrid Role", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Hollister Group. As a key member of our Administrative & HR Staffing team, you will provide exceptional support to our clients and candidates, ensuring seamless communication and...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Administrative Assistant 2The Deshpande Center for Technological Innovation (DCTI) is seeking a highly organized and detail-oriented Administrative Assistant 2 to provide administrative support for the Deshpande project teams.Key Responsibilities:Provide administrative support for project teams, including scheduling meetings, data entry, and handling general...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Experis Full time

    About the RoleWe are seeking an experienced Administrative Assistant II to join our team at Experis. As a key member of our Department of Psychology, you will provide administrative and financial support to multiple faculty members, ensuring the smooth operation of our department.Key ResponsibilitiesProvide a wide range of administrative and financial...

  • Administrative Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Administrative Assistant OpportunityThe Hollister Group is seeking a highly skilled and organized Administrative Assistant to join their team. As an Administrative Assistant, you will provide administrative support to the team, ensuring the smooth operation of daily tasks and projects.Key Responsibilities:Manage complex calendars, set up meetings and...

  • Administrative Support Specialist

    1 month ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Senior Administrative AssistantA prestigious university in Cambridge, MA is seeking a highly skilled Senior Administrative Assistant to provide complex administrative support to a high-level faculty member. This individual will be responsible for organizing and implementing administrative systems, managing office operations, and ensuring the timely and...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to a Program in a higher education institution in Boston. This temporary role will involve providing administrative support to a team, including answering telephones, responding to emails, and maintaining office supplies.Key...

Administrative Support Specialist

2 months ago

Cambridge, Massachusetts, United States Aston Carter Full time

Position Overview:

The primary role of the receptionist is to deliver exceptional administrative assistance by managing inquiries, processing information requests, and executing clerical tasks.

Key Responsibilities:

  • Welcomes and guides visitors upon arrival.
  • Handles incoming calls and provides information through the telephone or switchboard.
  • Manages the receipt and dispatch of packages via courier services.
  • Keeps a record of visitors and calls, issues security passes/badges, and performs basic clerical duties such as typing and filing.
  • Oversees the scheduling of boardroom usage and equipment availability.
  • Offers additional administrative support as needed, including typing, filing, photocopying, binding documents, and preparing mailers.

Essential Skills & Qualifications:

Competencies:

  • Strong verbal and written communication abilities, along with effective multi-tasking and customer service skills.
  • Capability to work autonomously and manage time efficiently.
  • Proficient in maintaining organized and confidential information.
  • Familiarity with computer applications, including Microsoft Word, Excel, and PowerPoint.

Education & Experience:

A high school diploma or equivalent is required, along with 2-4 years of relevant experience.

About Aston Carter:

Aston Carter specializes in providing top-tier corporate talent solutions to a diverse range of clients globally. With expertise in fields such as accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative roles, we enhance the capabilities of leading companies. Our extensive recruiting knowledge and broad network enable us to meet the dynamic needs of our clients and talent community with agility and excellence. We proudly serve many Fortune 500 companies from our offices across the U.S., Canada, Asia Pacific, and Europe.

Diversity, Equity & Inclusion:

At Aston Carter, we believe that diversity and inclusion are vital to the equity and success of our workforce. Our commitment to DE&I is reflected in our culture through:

  • Recruiting a diverse range of talent.
  • Fostering an inclusive environment through ongoing self-reflection.
  • Creating a culture of care, engagement, and recognition with clear outcomes.
  • Providing growth opportunities for all employees.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.