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Office Support Specialist
2 months ago
Role Overview:
The Administrative Assistant will provide essential support within a dynamic office environment. This role requires proficiency in Spanish and entails a temporary assignment with a focus on administrative tasks.
Key Responsibilities:
1. **Phone Management:** Handle incoming calls and warmly welcome visitors.
2. **Appointment Scheduling:** Organize appointments and oversee calendar management.
3. **Meeting Coordination:** Arrange and facilitate meetings effectively.
4. **Mail Handling:** Collect, organize, and distribute mail as necessary.
5. **Communication Preparation:** Draft and prepare various forms of communication, including memos, emails, invoices, reports, and other documents.
6. **Document Management:** Write and revise communications, ranging from letters to detailed reports and instructional materials.
7. **Filing Systems:** Establish and maintain both electronic and physical filing systems to ensure efficient document retrieval.
Qualifications:
- Proficiency in Spanish is required.
- Minimum of 1 year of relevant experience in an administrative role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
This position is ideal for individuals seeking to contribute to a supportive team within a professional setting.
