Senior Payroll Specialist
4 weeks ago
The Senior Payroll Specialist will oversee and manage the entire payroll process for Virtual, ensuring timely and accurate payroll processing, compliance with all federal and state regulations, and providing exceptional service to our employees.
Key Responsibilities:
Process and manage bi-weekly, semi-monthly, or monthly payrolls for all employees
Ensure accurate and timely payroll processing, including salary, bonuses, overtime, and deductions
Maintain and update employee payroll records, including tax withholdings, benefits, and direct deposits
Reconcile payroll accounts and prepare payroll reports for management
Stay current with federal, state, and local payroll regulations and ensure company compliance
Handle payroll tax reporting and ensure timely submission of payroll taxes
Resolve payroll discrepancies and respond to employee inquiries regarding payroll issues
Collaborate with HR and Finance to ensure accurate employee data and benefit deductions
Lead year-end payroll processes, including W-2 preparation and distribution
Implement and maintain payroll policies and procedures to ensure compliance and efficiency
Provide training and support to junior payroll staff
Assist with audits and provide necessary documentation and reports
Suggest improvements to the payroll system and processes to enhance efficiency and accuracy
Requirements:
3+ years of experience in payroll processing, with at least 2 years in a senior or lead role
Strong knowledge of payroll systems and software (e.g., ADP, Paychex, Workday)
Comprehensive understanding of payroll regulations, tax laws, and compliance requirements
Advanced proficiency in Microsoft Excel and experience with VLOOKUPs and Pivot Tables
Excellent organizational skills and attention to detail
Strong analytical and problem-solving abilities
Ability to handle confidential information with integrity and discretion
Excellent communication and interpersonal skills
Certified Payroll Professional (CPP) designation is a plus
What We Offer:
Competitive salary and comprehensive benefits package
Opportunity for professional growth and advancement
Collaborative and inclusive work environment
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