Property and Leasing Coordinator

4 days ago

Mesa, Arizona, United States Save The Family Foundation of Arizona Full time
Job Overview

This role provides administrative support to the Affordable Rental Movement (ARM) of Save the Family Foundation of Arizona. ARM is a housing program that acquires single-family homes in the East Valley to provide affordable housing. The successful candidate will assist the Leasing Manager, Property Maintenance Supervisor, and Director of Property Development in various tasks.

Key Responsibilities
  • Verify that all leasing paperwork, move-in files, and project files are accurately recorded and filed.
  • Maintain ownership of the property management database Buildium and Sale Force, ensuring all data, communication, and updates are properly documented.
  • Create and maintain electronic and paper files for properties and maintenance.
  • Manage the ARM waitlist and application process.
  • Ensure compliance with HUD and funding source requirements.
  • Process and record communication with ARM tenants.
  • Answer phone calls and emails in a professional and friendly manner.
  • Coordinate with Property Maintenance and Leasing Manager to ensure new tenant move-in is ready.
  • Facilitate and communicate work-orders with Property Maintenance.
  • Uphold open communication with Leasing Manager and Property Maintenance.
  • Manage invoicing through the requisition process.
  • Screen ARM applicants by conducting interviews and gathering required paperwork.
  • Solicit requests for proposals from vendors, subcontractors, and general contractors for service contracts and improvement projects.
  • Coordinate and manage ARM's home inspection process.
  • Ensure all homes are HOA compliant and oversee any correspondences regarding HOA compliance.
  • Attend trainings and meetings as required.
Qualifications
  • High School Diploma required, Associates degree preferred.
  • Adherence to attendance and schedule communication.
  • Must be over 21 for liability purposes.
  • Minimum 1-year experience in property management preferred.
  • Ability to meet deadlines in a timely and organized manner.
  • Ability to multi-task and possess high organizational skills.
  • Maintains a professional appearance and behavior.
  • Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
  • Outstanding interpersonal communication skills.
  • Valid Arizona driver's license, reliable transportation, current auto insurance, and clean driving record required.
  • Valid Arizona Fingerprint Clearance Card or must qualify for a valid Arizona Level One Fingerprint Clearance Card.
  • Eligible to work in the United States of America.
Other Skills and Attributes
  • Demonstrated commitment to the mission, vision, and values of Save the Family Foundation of Arizona.
  • Adhere to Save the Family and ARM policies and procedures.
  • Demonstrated ability to maintain strict confidentiality.
  • Familiarity with Save the Family's service population, including diverse cultural and socioeconomic characteristics.
  • Familiarity with HUD.
  • Familiarity with Arizona Fair Housing regulations.
  • Familiarity with Arizona Landlord & Tenant Act.

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