Facilities Operations Coordinator
6 days ago
City Wide Facility Solutions is seeking a highly organized and detail-oriented Facilities Operations Coordinator to support our day-to-day operations in Des Moines, IA. As a key member of our team, you will provide administrative assistance to various departments, including Sales, Operations, and Administration.
Key Responsibilities- Provide exceptional customer service by answering telephone calls and responding to inquiries in a professional and courteous manner.
- Greet office visitors and ensure a positive first impression of our company.
- Assist in the maintenance of electronic customer and employee files, ensuring accuracy and up-to-date information.
- Support the development and implementation of Standard Operating Procedures to ensure efficient operations.
- Perform operational administration tasks, including customer and IC document creation/management, regulatory compliance, and CRM management.
- Assist in IC compliance audits and maintain required contractor documents.
- Verify accuracy of all client and contract records in the CRM database and ensure all required client documents are uploaded and sent to accounting.
- Proven experience as an Administrative Assistant with a strong background in bookkeeping and/or accounting.
- Knowledge of Human Resources principles and practices.
- Ability to multitask, collaborate, and communicate effectively with individuals of all backgrounds in a fast-paced environment.
- Excellent judgment and ability to handle confidential materials with professionalism.
- Customer-oriented with the ability to care for customers' needs while following company procedures.
- Detail-oriented with the ability to pay attention to minute details of a project or task.
- Accuracy and ability to perform work accurately and thoroughly.
- Problem-solving skills with the ability to find solutions for work-related problems.
- Effective communication skills (written and oral) with the ability to clearly and concisely convey information.
- Microsoft Office computer skills.
- Associate Degree and a minimum of 2+ years of progressive experience in a similar role.
- Bilingual Spanish speaking is preferred but not required.
- Health Benefits or Medical Stipend
- Paid Time Off (Vacation & Public Holiday)
- Training & Development
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Facilities Operations Coordinator
3 weeks ago
Urbandale, Iowa, United States City Wide Facility Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at City Wide Facility Solutions. As a key member of our operations team, you will provide administrative support to various departments, including Sales, Operations, and Administration.Key ResponsibilitiesAnswer telephone calls and provide...
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Facilities Operations Coordinator
2 weeks ago
Urbandale, Iowa, United States City Wide Facility Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at City Wide Facility Solutions. As an Administrative Support Specialist, you will play a critical role in supporting our day-to-day operations, ensuring the smooth execution of our business functions.Key ResponsibilitiesProvide exceptional...
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Service Operations Coordinator
4 days ago
Urbandale, Iowa, United States Hussmann Full timeJob SummaryWe are seeking a highly skilled Service Biller to join our team at Hussmann. As a Service Biller, you will be responsible for managing the financial and operational aspects of our service activities.Key ResponsibilitiesSupport service leaders in the creation and interpretation of business reportsCollect, validate, input, and reconcile service data...
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Human Resources Coordinator
4 weeks ago
Urbandale, Iowa, United States Hussmann Full timeJob SummaryWe are seeking a highly organized and detail-oriented Human Resources Coordinator to join our Branch Operations team. As a key member of our HR team, you will provide administrative support, process routine audits, and maintain partnerships with HR Generalists.Key ResponsibilitiesNew Hire Onboarding: Oversee and process new hire onboarding for all...
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Financial Operations Coordinator
4 weeks ago
Urbandale, Iowa, United States Sysco Full timeJob SummaryThe Finance Associate is responsible for providing general support to the operating company's operations and collaborating with Sysco Business Services to resolve exceptions and issues. Key duties include handling local payments, deposits, managing petty cash, will call transactions, scanning supporting documentation, and ensuring local regulatory...
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Operations Manager
1 week ago
Urbandale, Iowa, United States WESCO International Full timeJob Title: Operations ManagerAt Wesco International, we are seeking an experienced Operations Manager to join our team. As an Operations Manager, you will be responsible for managing multiple priorities in a customer-centered environment. You will lead a diverse group of team members, including Operations Associates, Drivers, and Administrative Coordinators....
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Marketing & Member Experience Coordinator
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Urbandale, Iowa, United States Goldfish Swim School - Urbandale Full timeJob Title: Marketing & Member Experience CoordinatorJoin Goldfish Swim School - Urbandale as a Marketing & Member Experience Coordinator and be part of a rapidly growing, award-winning franchise that is changing lives. As a key member of our team, you will oversee the quality and success of our Marketing & Member Experience operations, ensuring a seamless...
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Facilities Maintenance Specialist
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Urbandale, Iowa, United States Immanuel Full timeJob SummaryWe are seeking a skilled Maintenance Technician II to join our team at Immanuel. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities, including interior and exterior carpentry work, maintenance of utilities, and record keeping.Key ResponsibilitiesMaintain HVAC, heat pumps, furnaces,...
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Administrative Coordinator
1 month ago
Urbandale, Iowa, United States City Wide Facility Solutions Full timeJoin Our Team at City Wide Facility SolutionsCity Wide Facility Solutions is a leading management firm focused on comprehensive facility maintenance services. We are in search of a committed professional to enhance our team. This full-time role is essential in providing support across various sectors of our organization, including Sales, Operations, and...
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Marketing & Member Experience Coordinator
3 weeks ago
Urbandale, Iowa, United States Goldfish Swim School Full time{"title": "Marketing & Member Experience Coordinator", "description": "Job SummaryWe are seeking a highly motivated and experienced Marketing & Member Experience Coordinator to join our team at Goldfish Swim School. As a key member of our operations team, you will be responsible for overseeing the quality and success of our marketing and member experience...
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Cutter Operator
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Administrative Coordinator
1 month ago
Urbandale, Iowa, United States City Wide Facility Solutions Full timeExciting Opportunity at City Wide Facility SolutionsCity Wide Facility Solutions is a prominent management company specializing in building maintenance services. We are currently seeking a dedicated individual to support our team in a full-time position.Key ResponsibilitiesProvide administrative support to various departments, including Sales, Operations,...
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Marketing Experience Coordinator
3 weeks ago
Urbandale, Iowa, United States Goldfish Swim School Full timeMarketing and Member Experience CoordinatorAre you passionate about creating exceptional experiences for our members and promoting our brand? We're seeking a highly motivated and organized Marketing and Member Experience Coordinator to join our team at Goldfish Swim School.Key Responsibilities:Provide leadership and guidance to our Front Desk Associates,...
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Marketing & Member Experience Coordinator
2 weeks ago
Urbandale, Iowa, United States Goldfish Swim School Full timeJob Title: Marketing & Member Experience CoordinatorJoin our team at Goldfish Swim School as a Marketing & Member Experience Coordinator, where you will play a vital role in overseeing the quality and success of our marketing and member experience operations.Key Responsibilities:Provide leadership and constructive feedback to our Front Desk Associates,...
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Marketing and Member Experience Coordinator
2 weeks ago
Urbandale, Iowa, United States Goldfish Swim School - Urbandale Full timeJob Title: Marketing & Member Experience CoordinatorJoin Goldfish Swim School - Urbandale as a Marketing & Member Experience Coordinator and take on a challenging role that combines marketing, customer service, and operational management. As a key member of our team, you will be responsible for overseeing the quality and success of our marketing and member...
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Dental Office Coordinator
4 weeks ago
Urbandale, Iowa, United States D4C Dental Brands Full timeAbout the RoleWe are seeking a highly skilled and organized Dental Office Coordinator to join our team at D4C Dental Brands. As a key member of our front office team, you will be responsible for providing exceptional patient service and ensuring a smooth and efficient experience for our patients.Key ResponsibilitiesPatient Scheduling: Coordinate patient...
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Inventory Control Coordinator
4 weeks ago
Urbandale, Iowa, United States Data Business Equipment Full timeJob SummaryWe are seeking a highly skilled and experienced Logistics Manager to join our team at Data Business Equipment. The successful candidate will be responsible for overseeing all aspects of inventory management, including receiving, picking, packing, shipping, inventory control, reverse logistics, and safety.Key ResponsibilitiesLeadership and...
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Regional Director of Operations
3 days ago
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Distribution Operator Associate
6 days ago
Urbandale, Iowa, United States Berkshire Hathaway Energy Full timeJob DescriptionUnder the direction of a distribution operator or shift supervisor, the Associate Distribution Operator plays a crucial role in monitoring and operating the 15 kV electric power system in accordance with MidAmerican Energy Company's operating standards and guidelines.Key ResponsibilitiesMonitor and respond to system disturbances involving...
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Distribution Operations Specialist
3 weeks ago
Urbandale, Iowa, United States Berkshire Hathaway Energy Full timeAbout the RoleWe are seeking a highly skilled Distribution Operations Specialist to join our team at Berkshire Hathaway Energy. As a key member of our operations team, you will play a critical role in ensuring the safe, reliable, and efficient operation of our 15 kV electric power system.Key ResponsibilitiesMonitor and operate the 15 kV electric power system...