High-Level Executive Support Specialist
4 weeks ago
We are seeking a highly skilled and experienced Executive/Personal Assistant to provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff.
This role requires infinite attention to detail, unmatched diligence, and discretion. The ideal candidate has experience supporting high-profile or C-level executives and can work in tandem with a cohesive team that are exclusively responsible for the principal's logistics, calendar, and lifestyle.
Key Responsibilities:
- Coordinate meetings with other staff and play a key role in the coordination of staff efforts both within and outside the department.
- Anticipate the needs of the principal and liaise with the executive office team, domestic staff, and relevant internal and external stakeholders to help drive thoughtful actions to ensure smooth day-to-day operations.
- Arrange, confirm, and manage extremely detailed calendars both business/personal and related logistics including updated correspondence, presentation materials, technology needs, and other items needed for the executive's daily meetings and activities.
- Provide a broad range of administrative support including making coffee, arranging meals, printing, faxing, maintaining business and personal files, scanning, photocopying, etc.
Requirements:
- 2-3 years of experience, minimum
- Excellent calendar management skills, including coordination of meetings/calls/events
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
- Ability to work independently, high attention to details, and strong organizational skills
- Embody the art of multitasking effectively
- Self-starter attitude with excellent anticipation skills, problem-solving, and follow-up
- Must be flexible to travel when needed
Compensation: $100-120K base with discretionary bonus, full benefits package, and company perks
Location: Miami Beach, FL, fully on-site
-
LPN Healthcare Support Specialist
4 weeks ago
Miami, Florida, United States HealthCare Support Full timeLPN Healthcare Support SpecialistHealthCare Support is actively seeking a LPN Healthcare Support Specialist for a 52-week contract located in a metropolitan area. Benefits of this LPN Healthcare Support Specialist with HealthCare Support include immediate enrollment in health insurance, dental insurance, life insurance, and an employee assistance program....
-
Executive Support Specialist
2 days ago
Miami, United States CUBE 3 Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CUBE 3 in Miami. As an Executive Support Specialist, you will provide administrative support to our CEO and other executives, as well as assist with various office tasks.About the RoleThis is a part-time, hourly position requiring approximately...
-
Administrative Support Specialist
4 weeks ago
Miami, Florida, United States Miami Childrens Museum Full timeJob DescriptionMiami Children's Museum seeks a highly skilled Administrative Support Specialist to provide exceptional support to the Executive Director.The ideal candidate will possess excellent writing and administrative skills, with the ability to work independently, confidentially, and within deadlines.Key Responsibilities:Manage the Executive Director's...
-
Strategic Executive Support Specialist
4 weeks ago
Miami, Florida, United States Hut 8 Full timeAbout Hut 8Hut 8 is a cutting-edge technology company that specializes in data centers for next-generation computing workloads. We are a dynamic and innovative organization that offers exciting opportunities for individuals who want to build teams, solve problems, and make an impact from day one.About the RoleWe are seeking a highly skilled and proactive...
-
Pharmacy Support Specialist
4 weeks ago
Miami, Florida, United States IQVIA INC (US10) Full timeJob Title: Pharmacy Support SpecialistJob Summary: We are seeking a highly skilled Pharmacy Support Specialist to join our team at IQVIA INC (US10). As a Pharmacy Support Specialist, you will provide payment assistance solutions to patients and pharmacies, ensuring seamless program execution.Key Responsibilities:Field requests for card activation, program...
-
Senior Support Specialist
12 hours ago
Miami, United States The Calendar Group Full timeJob Summary: We are seeking a highly organized and proactive Senior Support Specialist to join our team at The Calendar Group. As a key member of our team, you will provide exceptional support to our principal, ensuring seamless coordination of schedules and personal tasks.About the Role: This is a unique opportunity to work closely with our principal and...
-
Executive Protection Specialist
4 weeks ago
Miami, United States VetJobs Full timeExecutive Protection SpecialistAt VetJobs, we're committed to providing exceptional career opportunities for military-affiliated job seekers. As an Executive Protection Specialist, you'll play a critical role in safeguarding our clients' lives and well-being.Key Responsibilities: Monitor property and screen visitors using advanced tools and technology...
-
Litigation Paralegal Specialist
4 weeks ago
Miami, United States Ascension Global Staffing & Executive Search Full timeJob Title: Litigation Paralegal SpecialistAscension Global Staffing & Executive Search is a leading national recruiting firm dedicated to identifying and attracting top talent across the nation. We are seeking a skilled Litigation Paralegal Specialist to join our team in the Miami office.Job SummaryThe Litigation Paralegal Specialist will provide support to...
-
Experienced Paralegal
4 weeks ago
Miami, Florida, United States Keller Executive Search Full timeAre you a highly skilled paralegal seeking a challenging role in a dynamic law firm? We are collaborating with Keller Executive Search to find a dedicated paralegal to support their legal team.Key Responsibilities:Conduct thorough legal research and analysis to inform case strategiesDraft, review, and organize complex legal documents, including motions,...
-
IT Support Specialist
2 weeks ago
Miami, United States Freeman Mathis & Gary, LLP Full timeFMG is a national specialty litigation firm with thirty-seven offices in twenty-one states and we are currently seeking an IT Support Specialist to support our Miami, Ft Lauderdale, Orlando, and Tampa office locations. The IT Support Specialist provides ad-hoc and planned training and support to end users across our national Firm. The primary focus is on the...
-
IT Support Specialist
1 month ago
miami, United States Freeman Mathis & Gary, LLP Full timeFMG is a national specialty litigation firm with thirty-seven offices in twenty-one states and we are currently seeking an IT Support Specialist to support our Miami, Ft Lauderdale, Orlando, and Tampa office locations. The IT Support Specialist provides ad-hoc and planned training and support to end users across our national Firm. The primary focus is on the...
-
IT Support Specialist
1 month ago
miami, United States Freeman Mathis & Gary, LLP Full timeFMG is a national specialty litigation firm with thirty-seven offices in twenty-one states and we are currently seeking an IT Support Specialist to support our Miami, Ft Lauderdale, Orlando, and Tampa office locations. The IT Support Specialist provides ad-hoc and planned training and support to end users across our national Firm. The primary focus is on the...
-
IT Support Specialist
1 month ago
Miami, United States Freeman Mathis & Gary, LLP Full timeFMG is a national specialty litigation firm with thirty-seven offices in twenty-one states and we are currently seeking an IT Support Specialist to support our Miami, Ft Lauderdale, Orlando, and Tampa office locations. The IT Support Specialist provides ad-hoc and planned training and support to end users across our national Firm. The primary focus is on the...
-
Billing Customer Support Specialist
3 weeks ago
Miami, United States Creative Financial Staffing Full timeBilling Customer Support Specialist One of CFS' top clients is looking for an experienced Billing Customer Support Specialist to join their growing team. This is an opportunity to manage high level global accounts and contribute to an international organization. Responsibilities of the Billing Customer Support Specialist: Manage a queue of high-level...
-
Desktop Support Specialist
1 month ago
Miami, United States Syntricate Technologies Full timeJob Title: Desktop SupportLocation: OnsiteDuration: ContractJob Summary:We are seeking a skilled Desktop Support Specialist to join our team at Syntricate Technologies. As a Desktop Support Specialist, you will be responsible for providing technical support and assistance to our clients, ensuring that their desktop systems are running smoothly and...
-
Executive Audio-Visual Support Technician
2 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Executive Audio-Visual Support Technician in Coral Gables, Florida. This role is in the technology industry, providing comprehensive support for a variety of audio-visual tasks, including high-level executive assistance, conference room support, and IT support for...
-
IT Support Specialist
4 weeks ago
miami, United States Freeman Mathis & Gary, LLP Full timeFMG is a national specialty litigation firm with a strong commitment to providing exceptional support to its employees. We are currently seeking an IT Support Specialist to join our team and provide technical assistance to our end-users across the country.The ideal candidate will have excellent customer service skills, a strong understanding of Microsoft...
-
Communication Specialist
4 weeks ago
Miami, Florida, United States HealthCare Support Full timeHealthCare Support is actively seeking an experienced Communication Specialist to fill a permanent opening with a well-respected healthcare provider in Miami, FL.Daily Responsibilities:Provide diagnostic, therapeutic, and consultative services to patients with communication, cognitive, and swallowing disorders.Adhere to state and federal regulatory license,...
-
Administrative Support Specialist
4 weeks ago
Miami, Florida, United States Regis HR Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our executive team. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesCoordinate all aspects...
-
IT Support Specialist
1 month ago
Miami, United States TeamLogic IT, West Miami, FL Full timeAbout the RoleWe are seeking a highly skilled and experienced IT Support Specialist to join our team at TeamLogic IT, West Miami, FL. As an IT Support Specialist, you will be responsible for ensuring the smooth operation of our clients' IT systems and providing top-notch technical support to their end-users.Key ResponsibilitiesProvide timely and effective...