High-Level Executive Support Specialist

4 weeks ago


miami, United States Pocketbook Agency Full time

We are seeking a highly skilled and experienced Executive/Personal Assistant to provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff.

This role requires infinite attention to detail, unmatched diligence, and discretion. The ideal candidate has experience supporting high-profile or C-level executives and can work in tandem with a cohesive team that are exclusively responsible for the principal's logistics, calendar, and lifestyle.

Key Responsibilities:

  • Coordinate meetings with other staff and play a key role in the coordination of staff efforts both within and outside the department.
  • Anticipate the needs of the principal and liaise with the executive office team, domestic staff, and relevant internal and external stakeholders to help drive thoughtful actions to ensure smooth day-to-day operations.
  • Arrange, confirm, and manage extremely detailed calendars both business/personal and related logistics including updated correspondence, presentation materials, technology needs, and other items needed for the executive's daily meetings and activities.
  • Provide a broad range of administrative support including making coffee, arranging meals, printing, faxing, maintaining business and personal files, scanning, photocopying, etc.

Requirements:

  • 2-3 years of experience, minimum
  • Excellent calendar management skills, including coordination of meetings/calls/events
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
  • Ability to work independently, high attention to details, and strong organizational skills
  • Embody the art of multitasking effectively
  • Self-starter attitude with excellent anticipation skills, problem-solving, and follow-up
  • Must be flexible to travel when needed

Compensation: $100-120K base with discretionary bonus, full benefits package, and company perks

Location: Miami Beach, FL, fully on-site



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