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Senior Executive Assistant

2 months ago

Mahwah, New Jersey, United States Amare Global Full time
Job Overview

About Us

At Amare Global, we are dedicated to spearheading the worldwide mental wellness movement. Our mission is to empower individuals to embrace self-love and belief, leading to extraordinary lives that positively impact others. We strive to create meaningful changes through our innovative products and distinctive culture. By becoming part of our organization, you will contribute to delivering impactful mental wellness solutions for years to come. Our environment encourages team members to engage with various aspects of the business, fostering a deep connection to our mission and objectives.

Position Summary

We are in search of a full-time Executive Assistant to provide high-level support to our Chairman and Chief Strategy Officer. The successful candidate will exhibit professionalism, exceptional organizational skills, and outstanding verbal and written communication abilities. A commitment to integrity, maturity, and confidentiality is essential for this role.

Key Responsibilities

  • Deliver comprehensive assistance to the CEO/Founder overseeing multiple entities.
  • Manage a dynamic calendar of meetings and appointments, ensuring all participants are well-informed of their commitments.
  • Organize and schedule various meetings, including booking conference rooms, preparing meeting materials, and coordinating video conferences.
  • Document minutes during meetings, conferences, and appointments.
  • Supervise and lead an Administrative Team consisting of 4-6 members.
  • Coordinate intricate travel arrangements, both domestically and internationally.
  • Serve as the primary point of contact among executives, employees, clients, and external partners.
  • Facilitate timely and accurate information flow.
  • Prepare and format communications for internal and external purposes, including memos, emails, presentations, and reports.
  • Screen and direct phone calls, managing correspondence efficiently.
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Provide after-hours support and maintain a high level of responsiveness.
  • Prepare and submit expense reports as required.
  • Perform additional clerical tasks as necessary.

Qualifications

Essential Requirements:

  • Bilingual proficiency in Korean and English is required.
  • 3-4 years of experience in an Executive Assistant, Personal Assistant, or comparable role.
  • Strong work ethic with a commitment to confidentiality.
  • Ability to follow instructions, take initiative, and proactively manage tasks.
  • Proficient in Google Workspace, Microsoft 365, and Zoom.
  • Excellent verbal and written communication skills.
  • Highly organized, detail-oriented, and capable of multitasking with effective follow-up.
  • Adaptable and flexible mindset.
  • Exceptional organizational and time management skills.
  • Willingness to travel 30-40% of the time (domestic and international).
  • Experience in the personal care or cosmetics industry is preferred but not mandatory.

Benefits Offered

  • Comprehensive health benefits package.
  • Competitive 401(k) matching with immediate vesting.
  • Paid time off including vacation, sick leave, holidays, and summer Fridays.
  • Daily subsidized meals.
  • Employee Assistance Program (EAP).