Administrative Operations Specialist
3 days ago
We are seeking an experienced Administrative Operations Specialist to join our team at DataXoom. The ideal candidate will have a proven track record of providing high-quality administrative support and maintaining accurate records.
About the Role:
- This is an hourly, non-exempt position with a salary range between $18 - $22/hour.
- The successful candidate will work closely with our management staff to ensure seamless day-to-day operations and efficient business processes.
Responsibilities:
- Provide direct administrative support to management staff, ensuring effective office functions and business operations.
- Manage finance and billing operations, including Accounts Receivable and invoice management.
- Prepare various materials, documents, proposals, reports, and correspondence with accuracy and attention to detail.
- Assist with projects and key initiatives, contributing to the achievement of company goals.
- File, scan, and index documents to maintain a well-organized database.
- Answer phone calls, sort mail, and greet guests warmly to create a welcoming environment.
- Submit and reconcile expense reports in a timely manner.
- Maintain office inventory supplies and replenish them as needed.
Requirements:
- One or more years of relevant work experience, demonstrating proficiency in administrative support.
- High school diploma or equivalent required; college degree preferred.
- Proficiency in Microsoft Office suite is essential, and experience with CRM and project management tools is required.
- Strong attention to detail is a must, ensuring accurate and error-free work.
- A positive and professional work attitude that fosters collaboration and teamwork.
- Ability to multitask, prioritize effectively, and manage time to meet deadlines.
- Comfortable working in a fast-paced environment and easily adaptable to changing circumstances.
Benefits:
- Competitive salary, commensurate with experience ($18 - $22/hour).
- Employer-paid healthcare, 401K with company matching, comprehensive benefits, and excellent PTO package.
- Hybrid work schedule.
- Significant growth opportunity.
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