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Human Resources Administrator

2 months ago

Salem, United States Baxters North America Inc Full time
Job Overview

Position Summary: The HR Coordinator plays a crucial role in supporting various human resources functions, including recruitment, employee relations, compensation, benefits, training, and maintaining employee records. This position involves processing HR applications, managing attendance and employment records, and compiling statistics for HR management reports. The HR Coordinator may also conduct pre-employment screenings, check references, and address routine inquiries regarding HR policies. An associate degree or equivalent experience is typically required, and the role operates under moderate supervision while developing proficiency in specific HR areas.

Key Responsibilities:

  • Facilitate the onboarding process for new hires, ensuring they receive necessary paperwork and guidance.
  • Act as a primary contact for new employees, providing exceptional customer service and addressing inquiries.
  • Verify compliance of new hires to work legally in the United States through E-Verify.
  • Review HR documents for accuracy and manage data entry for all changes in employee status, including promotions, transfers, and terminations.
  • Input new employee information into all relevant company systems accurately and efficiently.
  • Maintain organized filing systems in a timely manner.
  • Address unemployment claims and provide necessary documentation.
  • Assist in managing requests for leaves of absence, including compliance with the Family and Medical Leave Act and other applicable laws.
  • Generate reports, audit HR systems, and prepare spreadsheets and documentation as needed.
  • Support associates with inquiries related to the Human Resources Department.
  • Participate in conducting exit interviews to gather feedback.
  • Oversee weekly and monthly attendance reporting.
  • Coordinate training schedules for new associates as required.
  • Assist HR Generalists and Operations Management with various tasks.
  • Engage with associates regarding attendance and employee relations matters.
  • Support HR Generalists in investigations as necessary.
  • Collaborate with production and other departments to uphold food safety and quality standards.
  • Perform additional related duties as assigned.

Qualifications:

Education: An associate degree or equivalent from an accredited institution is required.

Experience: A minimum of 3-5 years of experience in HR operations administration and support is required. Bilingual candidates with proficiency in English and Spanish are preferred.

Skills and Competencies: Proficiency in employee data entry and management, HR policy administration, employment authorization, and knowledge of the regulatory environment. Strong customer service skills, emotional intelligence, analytical abilities, and effective time management are essential. Candidates should demonstrate adaptability, integrity, and a commitment to operational excellence.

Physical Requirements: This role requires prolonged periods of sitting and continuous use of a computer. The ability to lift, carry, push, or pull objects up to 10 lbs may be necessary.