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Assistant Property Manager

2 months ago

Atlanta Georgia, United States Stream Realty Full time
Job Summary

We are seeking a highly skilled and detail-oriented Assistant Property Manager to join our team at Stream Realty. The successful candidate will provide exceptional support to our Property Managers in overseeing a portfolio of commercial properties.

Key Responsibilities
  • Assist Property Managers in the day-to-day operations of commercial properties, including managing tenant and vendor relations, scheduling, and customer service.
  • Provide administrative support, including accounting, reporting, and budgeting tasks.
  • Assist with lease administration, including reviewing and updating contracts and certificates of insurance.
  • Work closely with vendors to ensure compliance with service contracts and recommend and/or complete vendor contracts as necessary.
  • Ensure adherence to property owners' policies and procedures, as well as compliance with codes, regulations, and governmental agency directives.
  • Answer office telephone and assist callers, receive work order requests, and coordinate with building technicians or vendors as needed.
  • Schedule building activity, including move-ins/move-outs and verify insurance.
  • Follow established A/R guidelines, including contacting tenants regarding follow-up on rent payment status and assisting Property Managers in lockouts, assigning late fees, or sending demand letters as necessary.
  • Review and ensure the accurate coding of invoices for payment.
  • Assist Property Managers in the preparation of the monthly reporting package/financial reports according to owner's needs.
  • Assist Property Managers with the preparation, assembly, review, and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
  • Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement, and real estate tax review processes for properties.
  • Ensure compliance with management agreements.
  • Work with the Property Managers to facilitate accounting, leasing, marketing, and construction needs.
  • Understand lease types to assist the Property Manager with ensuring Lease compliance.
  • Process Tenant billbacks expenses.
  • Assist in the response and resolution of after-hour emergency calls as needed.
  • Assist in planning and executing tenant events with management team.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree in a related field preferred.
  • Minimum 1-2 years of experience in commercial property management or a related field.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.
  • Proficiency in Microsoft Office and other software applications.