Event Logistics Coordinator

2 weeks ago


Atlanta, Georgia, United States The Woodruff Arts Center Full time
Position Overview:
As a vital member of the Woodruff Arts Center team, the Event Runner plays a crucial role in ensuring the seamless execution of art and educational events at one of the nation's premier cultural institutions.

Reporting Structure:
Reports to: Event Manager
Employment Type:
Temporary/Part-time

Key Responsibilities:
  • Collaborate with venue staff and touring personnel to manage the retrieval and delivery of essential items from local vendors, including stores, restaurants, and accommodations.
  • Provide exceptional transportation services for the touring party using a company vehicle.
  • Assist in meal ordering and post-event catering arrangements.
  • Maintain accurate records of cash transactions and receipts throughout the event.
  • Support miscellaneous tasks as directed by the Event Manager or touring personnel.
  • Exhibit professionalism and a friendly demeanor when interacting with venue staff and artists.
  • Help set up production and hospitality areas for the touring party.
Qualifications:
To excel in this role, candidates must demonstrate the ability to fulfill each essential duty effectively. The following qualifications are required:
  • High school diploma or GED.
  • Proficiency in Microsoft Word.
  • Experience in cash handling and reconciliation.
Skills and Attributes:
  • Availability for extended shifts, including evenings and weekends, in a dynamic environment.
  • Capability to operate 15-passenger vehicles.
  • Must be at least 21 years old and possess a valid driver's license.
  • Ability to maintain composure in the presence of high-profile guests.
  • A passion for music and a strong understanding of the live performance landscape.
  • Thorough knowledge of the local area, including businesses and key locations.
  • Commitment to safe driving practices.
  • Excellent verbal and written communication skills.
  • A positive attitude and a willingness to assist whenever needed.
  • Attention to detail in all tasks.
Work Environment:
The physical demands and work environment for this position include:
  • Frequent standing, walking, bending, and light lifting (up to 25 pounds).
  • Exposure to loud noise levels typical of live events.
COVID-19 Vaccination Requirement:
As part of our commitment to health and safety, all employees are required to be vaccinated against COVID-19, with accommodations available for valid medical or religious reasons.
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