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Freelance Event Coordinator

2 months ago

Atlanta, Georgia, United States visit Full time
About the Role

We are seeking a highly skilled and experienced Freelance Event Specialist to join our team on a contract basis. As an Event Specialist, you will be responsible for managing the logistics of our in-person events, ensuring a seamless and memorable experience for our corporate client participants.

Key Responsibilities
  • Event Preparation
    • Participate in virtual planning meetings with all stakeholders, including corporate partners, nonprofit organizations, and event hosts.
  • Day-of Coordination
    • Take ownership of in-person events, ensuring timely setup, alignment with the on-site team, and efficient tear-down.
    • Represent our organization as the primary point of contact, leader, and problem solver at events.
    • Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, and corporate partners.
    • Manage the check-in process, providing a warm and friendly welcome to guests.
    • Problem-solve issues such as missing supplies, late staff, technology challenges, and other unexpected events.
    • Escalate issues to the Events Team as necessary to ensure timely resolution.
    • Provide regular updates, photos, and videos to the Events Team throughout the event.
    • Break down the event site after the event, ensuring all materials are repackaged and shipped back to the distribution center.
  • Qualifications
    • Fluency in English and strong communication skills.
    • Based in Atlanta, GA.
    • Schedule flexibility with availability to work on a contract per-event basis, as needed.
    • Experience in complex, large-scale events and smaller executive-level intimate events.
    • Proven track record of executing events at the highest level and continuously raising the bar on content and customer experience.
    • Resourcefulness, ability to exhibit grace under pressure, and solutions-minded in ambiguous situations.
    • Quick thinking and problem-solving skills.
    • Self-starter with strong organizational and detail-oriented skills.
    • Excellent interpersonal and customer service skills, especially in fast-paced situations.
    • Able to wear many hats and take on varied tasks and projects.
    • Comfortable interacting with large crowds.
    Physical Demands
    • Able to lift, slide, and carry up to 30lbs.
    • Able to stand for an extended period of time.
    What We Offer
    • Competitive hourly rate.
    • The opportunity to do meaningful and impactful work.
    • The chance to meet with social impact-minded individuals.
    • A chance to build your experience for your resume.
    • Potential for recurring freelance employment with our organization.