Visa Program Specialist

2 weeks ago

Chevy Chase, Maryland, United States Howard Hughes Medical Institute Full time
Job Summary

We are seeking a highly skilled Visa Program Specialist to join our team at the Howard Hughes Medical Institute. As a key member of our Visa Administration team, you will play a critical role in providing comprehensive visa and immigration services to foreign national staff sponsored by HHMI.

Key Responsibilities
  • Analyze foreign nationals' visa sponsorship case documents and prepare appropriate immigration applications for filing with the corresponding government agency.
  • Review and answer correspondence received in the visa administration support mailbox, and raise issues to appropriate parties for counsel and resolution.
  • Perform wage analysis, document review, and case preparation for Department of Labor LCAs, and maintain compliant Public Access Files.
  • Interact with USCIS and Department of Labor offices on HHMI's behalf to facilitate timely visa process adjudication.
  • Monitor and communicate visa processing status to foreign nationals, managers, and collaborators.
  • Counsel foreign national employees, managers, and other collaborators about potential issues related to travel outside the United States while on a work visa.
  • Provide I-9 and employment eligibility verification guidance to People & Culture staff, and monitor and audit compliance records.
Requirements
  • A bachelor's degree in business administration, human resources, or a related field, or an equivalent combination of education and related experience.
  • Three to five years of hands-on experience processing H1-B, J-1, F1-OPT, and TN visas.
  • Prior experience working in an international office at a university, an immigration attorney's office, or a government agency using visa management systems is desired.
  • Proficiency with I-9 and employment eligibility process.
  • Ability to analyze and interpret immigration laws and regulations.
  • Excellent attention to detail, strong oral and written communication skills, good analytical and decision-making skills, and ability to prioritize multiple tasks and anticipate and meet timeframes.
What We Offer
  • A direct role in supporting critical work that impacts HHMI's mission of advancing biomedical research for the benefit of humanity.
  • An organization committed to advancing diversity, equity, and inclusion in academic science.
  • A dynamic team that believes in collaboration and continuous learning while delivering results in a fast-paced environment.
  • A competitive compensation package that includes up to $10,000 in educational assistance annually.
  • A hybrid work arrangement, with the expectation of being on-site at our Chevy Chase office three days a week.
Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

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