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Administrative Support Specialist

2 months ago

Gresham, Oregon, United States Mt. Hood Community College Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Mt. Hood Community College. In this role, you will provide administrative support to staff in the central office and general operations, ensuring the smooth day-to-day functioning of our programs.

Key Responsibilities
  • Compile and maintain records, process documents, and generate reports as needed.
  • Coordinate and support administrative projects, developing reports and providing recommendations on administrative processes and procedures.
  • Assist managers and directors in creating standard operating procedure documentation, including flow charts, for critical procedures.
  • Maintain department records, ensuring compliance with federal, state, and program regulations and guidelines.
  • Collect and organize monthly reports from sites, generating reports as requested by supervisors and directors.
  • Collaborate on creating communications to engage and share information with program families and the community through various channels.
Requirements
  • Associate degree in communications, marketing, business administration, or related field.
  • Two years of experience providing administrative support to an office and/or program.
  • Basic skills utilizing Microsoft Word, Excel, and Outlook.
  • Experience using social media and content management systems.
Working Conditions

This role is typically performed in a normal office environment while sitting at a computer terminal. Some exposure to dangerous situations while driving between work sites, working after hours, and dealing with difficult student/family situations may be expected.