Purchasing Administrative Assistant

5 days ago


Louisville, Kentucky, United States Vaco Full time
Purchasing Administrative Assistant Job Description

Job Summary:

The Purchasing Administrative Assistant will provide support to the purchasing department, assisting with the procurement of goods and services, maintaining accurate records, and ensuring efficient and timely processing of purchase orders.

Key Responsibilities:
  • Assist in the preparation and processing of purchase orders and requisitions for supplies and equipment.
  • Maintain and update inventory records, tracking the status of requisitions, contracts, and orders.
  • Communicate with suppliers to obtain product or service information, including price, availability, and delivery schedule.
  • Review and verify the accuracy of invoices and purchase orders.
  • Coordinate with internal departments to ensure that procurement needs are met and to resolve any issues that arise.
  • Assist in the negotiation of contracts and terms with suppliers.
  • Monitor and follow up on outstanding purchase orders and delivery schedules.
  • Maintain and organize procurement files and records for easy retrieval.
  • Support the purchasing team with administrative tasks such as data entry, filing, and correspondence.
  • Assist with special projects and other duties as assigned.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.



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