Financial Operations Coordinator and Project Specialist

5 days ago


Kenosha, Wisconsin, United States Carthage College Full time
Job Summary

The Carthage College is seeking a highly skilled and organized Grants Account Administrator and Project Coordinator to join our team. This role combines accounting responsibilities with project coordination, requiring strong organizational skills to manage financial operations and assist with programmatic tasks.

Main Responsibilities
  • Accounting and Financial Administration: Process invoices, scholarship, fellowship, and internship payments for multiple grant-funded programs.
  • Maintain internal budgets across a portfolio of grants and student funding programs.
  • Enter accounts payable bills into Workday and ensure timely processing of payments.
  • Manage post-award and federal compliance processes.
  • Reconcile accounts and ensure compliance with institutional and grantor requirements.
  • Maintain accurate bookkeeping and electronic filing systems for grant-related financial records.
Project Coordination
  • Provide logistical support for WSGC events, including workshops, conferences, and fellowship programs.
  • Coordinate communication with faculty, students, and external partners through email and in-person interactions.
  • Assist with the planning and execution of program initiatives, ensuring deadlines and deliverables are met.
  • Facilitate the smooth operation of WSGC programs and projects by handling day-to-day administrative tasks.
Qualifications
  • Bachelor's degree required.
  • Minimum 3-5 years of experience in accounting, financial management, or related fields.
  • Experience working on federally funded grants is highly desirable.
  • Project management experience is a plus.
  • Proficiency in Excel is essential to success in the position.
  • Proficiency with Workday or similar enterprise resource planning (ERP) software is preferred.
  • Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and collaboratively.
  • Familiarity with academic or nonprofit financial administration is an advantage.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities.



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