Grants and Contracts Specialist

4 days ago

Baltimore, Maryland, United States InsideHigherEd Full time
Job Summary

We are seeking a highly skilled Grants and Contracts Analyst to join our team. As a key member of our research administration team, you will be responsible for providing dedicated professional level sponsored funds management for more than 90% of your time. Your primary responsibility will be to ensure timely, effective, and efficient functioning of sponsored funding.

Key Responsibilities
  • Partner with departmental faculty and/or budgetary staff and the Office of Research Administration to plan and develop application submissions to various federal offices, private agencies/foundations, and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants and Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  • Provide instruction, preparation assistance, and support related to grant application procedures when pre-award duties are required.
  • Serve as liaison between research units, central offices, and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
  • Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up, and ensuring personnel is set up appropriately.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, approving shopping carts, CONCUR travel reimbursements, Greenshire cards, and paperwork finalization related to subcontract setup.
  • Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts.
Requirements
  • Bachelor's Degree.
  • Two years of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
What We Offer

The Johns Hopkins University offers a total rewards package that supports our employees' health, life, career, and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction, and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity, and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B, and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own healthcare providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

  • Grants and Contract Specialist

    2 weeks ago

    Baltimore, Maryland, United States Bestica Inc. Full time

    Job Title: Grants and Contract SpecialistBestica Inc. is seeking a highly skilled Grants and Contract Specialist to join our team at the R Adams Cowley Shock Trauma Center, located in the University of Maryland Medical Center in Baltimore, MD.Job Summary:We are looking for a talented individual with a strong background in contract and grant management to...

  • Grants and Contract Specialist

    1 day ago

    Baltimore, Maryland, United States Bestica Full time

    Job Title: Grants and Contract SpecialistBestica is seeking a highly skilled Grants and Contract Specialist to provide exceptional services at R Adams Cowley Shock Trauma Center, in the University of Maryland Medical Center located in Baltimore, MD.Job Summary:We are looking for a talented individual with a strong background in contract and grant management...

  • Grants and Contract Specialist

    1 day ago

    Baltimore, Maryland, United States Bestica Full time

    Bestica is seeking a highly skilled Grants and Contract Specialist to provide exceptional services at a renowned medical institution in Baltimore, MD.Key Responsibilities:Develop and manage grant proposals to secure funding for research and development projects.Negotiate contracts with government agencies and private organizations to ensure compliance with...

  • Grants and Contracts Specialist

    4 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Specialist to join our team at InsideHigherEd. The successful candidate will be responsible for providing dedicated professional level sponsored funds management for more than 90% of their time, with specific responsibility for pre-award and post-award functions.Key ResponsibilitiesPre-Award...

  • Grants and Contracts Professional

    4 days ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryThe Physics and Astronomy department at Johns Hopkins University is seeking a highly skilled Grants and Contracts Specialist to join their team. This role will provide entry-level professional sponsored funds management for more than 80% of the time, with specific responsibility for pre-award and post-award functions.Key ResponsibilitiesPartner...

  • Senior Grants and Contracts Specialist

    1 week ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Senior Grants and Contracts Analyst to join our team in the Engineering Business Office. The successful candidate will be responsible for coordinating research administration and financial activities, including pre-award and post-award functions, for complex sponsored projects.Key ResponsibilitiesProvide...

  • Grants and Contracts Specialist

    1 week ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Analyst to join our team at InsideHigherEd. The successful candidate will be responsible for providing expert-level support in the administration of grants and contracts, ensuring compliance with institutional policies and sponsor guidelines.Key ResponsibilitiesManage the pre-award and...

  • Senior Grant and Contract Specialist

    3 weeks ago

    Baltimore, Maryland, United States University of Maryland, Baltimore Full time

    Job SummaryWe are seeking a highly skilled Senior Grant and Contract Specialist to join our team at the University of Maryland, Baltimore. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our research initiatives.Key ResponsibilitiesManage and oversee all grants and contracts awarded to the Division of...

  • Senior Grant and Contract Specialist

    3 weeks ago

    Baltimore, Maryland, United States University of Maryland, Baltimore Full time

    Job SummaryWe are seeking a highly skilled Senior Grant and Contract Specialist to join our team at the University of Maryland, Baltimore. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our research initiatives.Key ResponsibilitiesManage and oversee all grants and contracts awarded to the Division of...

  • Grants and Contracts Specialist

    7 days ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Analyst to join our team at InsideHigherEd. The successful candidate will be responsible for providing expert-level support in the administration of grants and contracts, ensuring compliance with institutional policies and sponsor guidelines.Key ResponsibilitiesManage the pre-award and...

  • Grants and Contracts Specialist

    6 days ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Analyst to join our team. As a key member of our research administration team, you will be responsible for providing dedicated professional level sponsored funds management for more than 90% of your time. Your primary responsibility will be to ensure timely, effective, and efficient functioning...

  • Grant and Contract Manager

    1 month ago

    Baltimore, Maryland, United States University of Maryland, Baltimore Full time

    Job SummaryWe are seeking a highly skilled Senior Grant and Contract Specialist to join our team at the University of Maryland, Baltimore.Key ResponsibilitiesManage and oversee all grants and contracts awarded to the Division of Gerontology, ensuring compliance with federal, state, and University policies.Prepare and finalize grant and contract budgets and...

  • Grants and Contracts Specialist

    1 week ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryThe Department of Epidemiology at Johns Hopkins University is seeking a highly skilled Grants and Contracts Analyst to provide dedicated professional level sponsored funds management. This role will be responsible for pre-award and post-award functions, including proposal preparation, submission, budget development, account maintenance, and...

  • Grants and Contracts Specialist

    2 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryThe Office of Financial Operations at InsideHigherEd is seeking a highly skilled Grants and Contracts Analyst to join our team. As a key member of our financial operations team, you will play a critical role in ensuring the smooth management of grants and contracts.Key ResponsibilitiesProcess grant and contract account setup and department...

  • Senior Grants and Contracts Specialist

    3 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Grants and Contracts Specialist to join our team at Johns Hopkins University. This role will be responsible for providing dedicated professional level management of sponsored funds to the Institute for Clinical and Translational Research (ICTR), its faculty, and administrative leadership.Key...

  • Public Grants Specialist

    2 weeks ago

    Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    Transforming Communities with Global RefugeAre you passionate about making a difference in the lives of newcomers? Do you have a strong background in grant management and a desire to work with a mission-driven organization? We are seeking a highly skilled Public Grants Specialist to join our team at Global Refuge, formerly known as Lutheran Immigration and...

  • Grants and Contracts Coordinator

    4 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Grants and Contracts Specialist to join our team at Johns Hopkins University. The successful candidate will provide exceptional support in the management of sponsored funds, ensuring compliance with institutional policies and external guidelines.Key ResponsibilitiesPartner with faculty and...

  • Senior Grants and Contracts Analyst

    1 day ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job Title: Sr. Grants & Contracts AnalystThe Bloomberg School of Public Health Department of Biostatistics is seeking a highly skilled and experienced Sr. Grants & Contracts Analyst to provide professional-level sponsored funds management for the Department. The successful candidate will be responsible for performing both pre-award and post-award functions,...

  • Public Grants Specialist

    3 weeks ago

    Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    Job Title: Public Grants SpecialistGlobal Refuge, a nonprofit organization serving newcomers, is seeking a Public Grants Specialist to manage the city, state, and federal grants process. This role will collaborate with program units and development colleagues to ensure alignment of funding opportunities with organizational goals and priorities.Key...

  • Senior Grant Specialist

    1 month ago

    Baltimore, Maryland, United States University of Maryland, Baltimore Full time

    Job SummaryWe are seeking a highly skilled Senior Grant Specialist to join our team at the University of Maryland, Baltimore. The successful candidate will be responsible for managing and overseeing all grants and contracts awarded to the Division of Gerontology.Key ResponsibilitiesManage and oversee all grants and contracts awarded to the Division of...