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Faculty Support Specialist

2 months ago

Denver, Colorado, United States InsideHigherEd Full time

Job Summary

The Faculty Support and Compliance Specialist will provide high-level administrative support to faculty members in the realms of teaching, research, and public engagement. This role will also assist the Executive Associate Dean of Academic Affairs on various administrative tasks, with a focus on preparing and finalizing periodic submissions to the American Bar Association and U.S. News & World Report.

Key Responsibilities

  • Faculty Support
    • Perform general clerical and administrative tasks to support faculty, including correspondence, scholarship, travel, course materials, recommendations, faculty committee work, and meetings.
    • Assist professors in their preparations for class by formatting and printing syllabi, collating course packets, clearing copyrights, and creating seating charts for use by faculty and main campus.
    • Review course materials to foster accessibility, in coordination with the University's Office of Teaching and Learning and Disability Services Program.
    • Assist with online components of Canvas courses, including scanning and uploading accessible alternate text format documents, quiz creation/maintenance, and module organization.
    • Provide support for faculty in the tabulation and submission of grades to the Registrar's Office.
    • Provide support for faculty scholarship, including working with manuscripts, legal citation, and the submission process to book publishers and law reviews.
    • Provide support for events and conferences, in collaboration with the Assistant Director of Events.
    • Assist with reimbursement and p-card reconciliations in the University's travel and expense platform.
    • Perform notary services for both law faculty and law students.
    • Serve as the first point of contact for technical assistance for faculty members.
  • Executive Associate Dean for Academic Affairs
    • Assist with periodic submissions to the American Bar Association and U.S. News & World Report.

Requirements

  • Two years of college coursework or equivalent combination of education and work experience.
  • Two years of administrative experience.
  • Experience in a legal or policy creating/analyzing setting, either in an academic, non-profit, or private setting.

Preferred Qualifications

  • Bachelor's degree.
  • Knowledge of legal citation.
  • Experience using academic and legal research tools (Westlaw, Lexis/Nexis, HeinOnline).
  • Certified Notary Public.
  • Previous work experience in an academic environment supporting programs and/or staff/faculty.

Working Environment

This role is based in a standard office environment with occasional requirements to move about the office/campus with the capability of transporting objects up to 20 lbs.