Faculty Support Specialist

5 days ago

Denver, Colorado, United States InsideHigherEd Full time
Job Title: Faculty Support Specialist

Are you passionate about supporting faculty members in their teaching, research, and public engagement endeavors? Do you have excellent communication and interpersonal skills, with a strong compliance orientation and a customer service approach? We are seeking a highly organized and detail-oriented Faculty Support Specialist to join our team at the University of Denver Sturm College of Law.

Job Summary

The Faculty Support Specialist will provide high-level administrative support to faculty members, including assistance with correspondence, scholarship, travel, course materials, recommendations, faculty committee work, and meetings. This role will also assist the Executive Associate Dean of Academic Affairs with various administrative tasks, with a focus on preparing and finalizing periodic submissions to the American Bar Association and U.S. News & World Report.

Key Responsibilities
  • Provide administrative support to faculty members, including assistance with correspondence, scholarship, travel, course materials, recommendations, faculty committee work, and meetings.
  • Assist professors in their preparations for class by formatting and printing syllabi, collating course packets, clearing copyrights, and creating seating charts for use by faculty and main campus.
  • Review course materials to foster accessibility, in coordination with the University's Office of Teaching and Learning and Disability Services Program.
  • Assist with online components of Canvas courses, including scanning and uploading accessible alternate text format documents, quiz creation/maintenance, and module organization.
  • Provide support for faculty in the tabulation and submission of grades to the Registrar's Office.
  • Provide support for faculty scholarship, including working with manuscripts, legal citation, and the submission process to book publishers and law reviews.
  • Provide support for events and conferences, in collaboration with the Assistant Director of Events.
  • Assist with reimbursement and p-card reconciliations in the University's travel and expense platform.
  • Perform notary services for both law faculty and law students.
  • Serve as the first point of contact for technical assistance for faculty members.
  • Undertake other duties, as assigned by the Faculty Support Manager.
Requirements
  • Two years of college coursework or equivalent combination of education and work experience.
  • Two years of administrative experience.
  • Experience in a legal or policy creating/analyzing setting, either in an academic, non-profit, or private setting.
Preferred Qualifications
  • Bachelor's degree.
  • Knowledge of legal citation.
  • Experience using academic and legal research tools (Westlaw, Lexis/Nexis, HeinOnline).
  • Certified Notary Public.
  • Previous work experience in an academic environment supporting programs and/or staff/faculty.
Working Environment

This is a standard office environment with occasional unexpected interruptions and moderate to high stress levels. The ability to sit in front of a computer for an extended period of time and occasionally move about the office/campus with the capability of transporting objects up to 20 lbs is required.

Work Schedule

This is a full-time position with a standard work schedule of 8:30am-5:00pm, Monday-Friday. In accordance with the University's flexible work policy, this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline

For consideration, please submit your application materials by 4:00 p.m. (MST) September 13, 2024.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

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