Accounting Specialist
2 months ago
Job Summary
The California Highway Patrol is seeking a highly skilled Accounting Specialist to join our team. As an Accounting Specialist, you will be responsible for handling complex accounting duties, including the establishment and maintenance of salary advance and collection in the payroll unit.
Key Responsibilities
- Follow California Labor Code to ensure timely distribution of State Controller's warrants issued, including processing over 20,000 warrants per month and distributing over 30 various types of payroll warrants.
- Prepare for distribution and maintain garnishment files, ensuring compliance with State Administrative Manual (SAM) requirements.
- Liaise with Human Resources Section (HRS), control agencies, and departmental employees on payroll distribution issues.
- Analyze payroll distribution procedures, meet with payroll liaisons, and make recommendations for improvements to payroll distribution and collection processes.
- Assist with auditing, calculating, and coding of cash transmittals, ensuring accuracy and completeness of supporting documents.
- Write and prepare memos, letters, reports, and correspondence, including collection letters for payroll and garnishment overpayments.
- Compile, research, analyze, and follow up on payroll and garnishment overpayments, acting as the contact person with employees and HRS for payroll accounts receivable issues.
- Prepare and send collection letters, gathering related data through written and oral contacts with HRS, Transaction Unit, and State Disbursement Unit.
- Continuing collection efforts by utilizing the Department's collection agency, initiating tax refund interceptions with Franchise Tax Board, State Controller's Office, and Victim Compensation and Government Claim Board for Discharge from Accountability.
- Maintain, reconcile, and update related worksheets, ensuring timely submission of payroll-related deposits.
- Review and update monthly audit and deposit transmittal logs for discrepancies, identifying late or missing transmittals, and prepare follow-up memoranda to area offices.
- Assist in reconciling monthly Financial Information System of California (FI$Cal) reports, identifying abnormal balances for un-cleared collection accounts.
Requirements
- Background Investigation clearance prior to hiring.
- Possession of minimum qualifications, including education, verified prior to appointment.
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