Senior Administrative Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide exceptional support to our SVP of Aviation Engineering in Los Angeles. This dynamic role involves managing schedules, coordinating high-profile meetings, and ensuring seamless operations within our fast-paced engineering team.
Responsibilities- Manage the aviation calendar, business and professional communications, and expense reports.
- Meet with the SVP Aviation daily to review calendar items.
- Monitor incoming email, responding to requests, creating/managing calendar appointments, and flagging emails for review.
- Complete draft time sheets for review and submission.
- Coordinate family health insurance, submissions, and forms.
- Assist with event planning, ordering equipment, and general office management.
- Support Aviation at industry events and client meetings as needed in the Los Angeles area.
- 3-5+ years of professional experience in a similar role, ideally in a fast-paced, dynamic office environment.
- Prior experience in an architecture, engineering, construction, or design firm is a significant asset.
- Ability to exercise discretion when working with sensitive or confidential materials.
- Proficiency with MS Office Suite (Word, Excel, Teams) is required.
- Strong organizational and time management skills.
- Demonstrated ability to learn new systems and processes.
- Client-focused, striving to provide the best solutions.
- Strong commitment to innovation and collaboration in a diverse and inclusive team.
TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, and constructible designs for the global infrastructure market. We offer a comprehensive total rewards package, including extensive medical, disability, and life insurance coverage, continuing education benefits, paid time off, and a retirement savings plan with company matching contributions.
We are an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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