Senior Administrative Coordinator

6 days ago


Williamsburg, Virginia, United States Bluegreen Vacations Corporation Full time
Job Summary

We are seeking a skilled and experienced Senior Administrative Coordinator to join our team at Bluegreen Vacations Corporation. As a key member of our operations team, you will be responsible for providing administrative support to our sales and marketing functions.

About the Role
  • We estimate an annual salary of $ $65,000, commensurate with experience, plus benefits and other perks.
  • The ideal candidate will have strong organizational skills, attention to detail, and excellent communication and interpersonal skills.
Duties and ResponsibilitiesAdministrative Functions

You will be responsible for preparing timely and accurate payment of accounts payable for marketing and sales, including voucher preparation and tracking. This will involve performing financial month-end processes, processing vendor payroll, and ensuring vendor payable reconciliation.

In addition, you will calculate hotel, premium, and miscellaneous accruals, track OPC/IH deposit collection and reconciliation, and process payroll for sales and marketing, including Kronos tracking and processing of commissions.

Sales and Marketing Support

You will also provide administrative support to our sales and marketing teams, including scheduling administrative support associates for adequate coverage without overtime, ensuring that systems access forms for terminated associates are submitted in a timely fashion, and creating weekly orders to maintain sufficient quantity, security, disbursements, weekly/monthly counts, and reconciliation.

Reporting and Analytics

You will produce various business intelligence or concierge reports as required by management and complete reports for sales as required, such as the cash, PAC, TPAC, and QAS MER reports.

Collateral and Premium Management

You will track collateral for sales and marketing operations, ensuring items are ordered in a timely manner, readily available, stocked appropriately, secured, and utilized within set guidelines. You will also ensure accurate retail prices and maintain a master listing of all premiums.

Premium Inventory Management System

You will maintain the premium inventory management system, building banks for new locations, adding, transferring, and distributing inventory.

What We Offer

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



  • Williamsburg, Virginia, United States Virginia Department of Human Resource Management Full time

    Seeking an experienced and skilled Administrative Coordinator to provide administrative support, operational management, and budgetary oversight to the Jamestown-Yorktown Foundation's Development Office. Key responsibilities include coordinating departmental board meeting materials, planning committee meetings, and providing assistance with donor stewardship...


  • Williamsburg, Virginia, United States Virginia Department of Human Resource Management Full time

    About the RoleIn this exciting opportunity, you will play a vital role in supporting the Development Office's operations and strategic goals. As an Administrative Support Specialist, you will provide high-quality administrative services, including coordination of departmental activities, planning/coordination of committee meetings, and assisting with donor...


  • Williamsburg, Virginia, United States College of William & Mary Full time

    Company OverviewThe College of William & Mary is a prestigious institution dedicated to academic excellence and fostering growth. Our Chemistry Department is committed to providing an environment that supports innovation, collaboration, and learning.About the RoleWe are seeking an experienced Administrative Coordinator to join our team. This full-time...


  • Williamsburg, Virginia, United States Amentum Full time

    Amentum is a leading provider of global mission support services, and we are currently seeking an experienced Administrative Support Specialist to join our team in the Williamsburg area of Virginia.As an Administrative Support Specialist, you will provide critical support for training and conferencing events, working closely with event Point of Contact (POC)...


  • Williamsburg, Virginia, United States Virginia Department of Human Resource Management Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Office Operations Manager. This role will provide administrative support, operational management, and budgetary oversight to the Development Office. The successful candidate will coordinate departmental activities, plan/coordinate committee meetings, and...


  • Williamsburg, Virginia, United States Summit BHC Full time

    **Job Title:** Nurse Care CoordinatorWe are seeking a compassionate and skilled Registered Nurse to join our team as a Nurse Care Coordinator. This is an excellent opportunity to work with patients in a dynamic and supportive environment.About the Job:The successful candidate will provide nursing care to patients, supervise the care treatment, and services...


  • Williamsburg, Virginia, United States Wyndy LLC Full time

    Wyndy LLC seeks a highly skilled Transportation Coordinator to oversee the safe and efficient transportation of students in schools near 23185.About the RoleThis is a full-time position that requires a strong background in transportation management, excellent communication skills, and the ability to work collaboratively with school administrators.Salary and...


  • Williamsburg, Virginia, United States BrightSpring Health Services Full time

    Patient Care OverviewAs a Nurse Care Coordinator with BrightSpring Health Services, you will play a vital role in planning and managing patient care according to each individual's needs. This involves interviewing patients to record their medical history and physical condition, obtaining vital signs, and providing routine care. You will also monitor clients'...


  • Williamsburg, Virginia, United States Commander, Navy Installations Full time

    Job SummaryWe are seeking a highly skilled and enthusiastic Recreation Program Coordinator to join our team at Commander, Navy Installations. As a key member of our Community Recreation department, you will play a vital role in delivering exceptional experiences to our customers.About the RoleProvide customer service and support for Community Recreation...


  • Williamsburg, Virginia, United States Consulate Health Care Full time

    Consulate Health Care of Williamsburg OpportunityWe are currently seeking a dedicated and compassionate Residential Activities Coordinator to join our team at Consulate Health Care of Williamsburg. This is a part-time position up to 34 hours/week (3-4 days a week) with opportunities for growth and development in a dynamic healthcare setting.About the...


  • Williamsburg, Virginia, United States Assured Nursing Full time

    Job OverviewWe are seeking a skilled Senior Travel Physical Therapist to join our team in Williamsburg, Virginia. This contract position offers a unique opportunity to work with a reputable healthcare organization and gain valuable experience in a dynamic environment.Estimated Salary:$140,000 per year, based on 8 hour shifts and 40 hours per week.Job...


  • Williamsburg, Virginia, United States Hilton Grand Vacations Full time

    Housekeeping Dispatcher Job SummaryThe Hilton Grand Vacations is seeking a skilled Housekeeping Dispatcher to join our team at the Historic Powhatan Resort. This role plays a critical part in ensuring that all housekeepers and supervisors are efficiently assigned tasks, enhancing guest satisfaction.About UsWe are an award-winning company that values...


  • Williamsburg, Virginia, United States BrightSpring Health Services Full time

    Job Summary">We are seeking a highly organized and detail-oriented Clinical Scheduler to join our team at BrightSpring Health Services. The successful candidate will be responsible for managing patient schedules, maintaining visit data in electronic medical records, and assisting with answering incoming calls from patients, staff, and physician offices.Key...


  • Williamsburg, Virginia, United States College of William & Mary Full time

    Are you a detail-oriented and organized individual with exceptional communication skills? Do you have experience in providing administrative support to high-level executives? We are seeking an Executive Support Specialist to join our team at the College of William & Mary.About UsThe College of William & Mary is a world-renowned institution dedicated to...


  • Williamsburg, Virginia, United States William & Mary Full time

    Company Overview:William & Mary's Department of Economics is a prestigious academic unit in the Arts & Sciences, inviting experienced applicants for the position of Economics Department Financial Operations Specialist.Job Description:This role supports students, staff, and faculty by managing all administrative and financial needs, including leadership and...


  • Williamsburg, Virginia, United States Commonwealth of Virginia Full time

    Eastern State Hospital, located in Williamsburg, is seeking a skilled Procurement Officer I to support its mission. This position will play a vital role in the hospital's purchasing process, ensuring that goods and services are acquired efficiently and effectively.The ideal candidate will possess strong analytical and problem-solving skills, with the ability...


  • Williamsburg, Virginia, United States Virginia Department of Human Resource Management Full time

    About UsThe Jamestown-Yorktown Foundation is a leading non-profit organization dedicated to preserving and promoting American history. We are committed to excellence in our work and strive to make a positive impact in our community.Job SummaryWe are seeking a highly skilled and motivated individual to fill the position of Development Office Manager. This...


  • Williamsburg, Virginia, United States Amentum Full time

    Amentum, a leading global provider of technical and engineering services, is dedicated to delivering innovative solutions to complex challenges. As a premier program in the industry, our employees lead the Intelligence community in providing superior Identity Intelligence analysis and developing data-driven solutions.**Job Overview:**We are seeking an...


  • Williamsburg, Virginia, United States Abode Care Partners Full time

    Are you a licensed Nurse Practitioner seeking a challenging opportunity? Abode Care Partners is a leading provider of integrated medical services, and we're currently looking for a compassionate medical care provider to join our team in Williamsburg, VA.Job OverviewWe're seeking a skilled Nurse Practitioner to deliver high-quality, evidence-based medical...


  • Williamsburg, Virginia, United States Akima Full time

    Role SummaryWe are seeking a highly skilled Research Analyst to join our team at LDRM, a joint venture comprised of Lockwood Hills Federal, an Akima company, and DTSV. As a Research Analyst, you will play a critical role in supporting our mission of providing technical, operational, and administrative support services to federal agencies.Key...