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HR Operations Specialist

2 months ago

Brooklyn, New York, United States CAMBA Full time
About Us: CAMBA is a collective of dedicated staff, volunteers, clients, donors, neighbors, and partners committed to fostering an inclusive New York City. Our mission is to ensure that all individuals, both children and adults, have access to essential resources and support systems necessary for their success. We provide a holistic approach through over 180 integrated programs spanning Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. Our reach extends to more than 73,000 individuals and families, including nearly 13,000 youth, representing a diverse cross-section of New Yorkers, including many immigrants and refugees. Over 85% of the families we serve live in poverty, highlighting the challenges faced by approximately 1.7 million New Yorkers today.

Human Resources Department Overview: The HR Department at CAMBA oversees all facets of human resources, including employee benefits, compensation, talent acquisition, talent management, employee engagement, performance evaluation, and training and development.

Position Overview:
Title: Human Resources Coordinator
Reports To: Director of Talent Management

Key Responsibilities:
  1. Talent Management Operations:
    • Manage HR-related inquiries through designated communication channels, ensuring prompt and accurate responses.
    • Process employment verification requests and prepare necessary documentation.
    • Address employee information requests from state unemployment insurance authorities.
    • Oversee the processing of garnishments, ensuring proper notifications to relevant parties.
    • Communicate updates regarding salary adjustments, status changes, and bonuses to staff as needed.
    • Maintain and update data in the HR Information System (HRIS) and generate reports as required.
  2. Compliance and File Maintenance:
    • Maintain electronic personnel files, ensuring compliance with applicable regulations and conducting internal audits as necessary.
    • Respond to requests for employee information from various regulatory bodies.
    • Assist in the preparation of employee files for internal and external audits.
    • Coordinate and track professional credentials, ensuring they are current and reporting as needed.
    • Manage driving records and communicate any eligibility issues to relevant management.
  3. Offboarding Activities:
    • Facilitate the employee separation process in collaboration with the HR team and various programs.
    • Notify IT of employee terminations and coordinate the return of company equipment.
    • Send resignation acceptance notifications and manage exit interview communications.
    • Ensure compliance with regulatory requirements during the termination process.
  4. Onboarding Support:
    • Assist in the onboarding process for interns and temporary staff, collaborating with relevant teams.
    • Provide backup support for other HR onboarding team members as needed.
    • Create identification for new hires as required.
  5. Administrative Functions:
    • Assist with financial requests related to HR activities.
    • Support various HR departmental projects and initiatives as assigned.
    • Contribute to the development and implementation of new HR programs and procedures.
    • Perform additional duties and projects as necessary.
Preferred Qualifications:
  • Demonstrated success in providing an exceptional candidate experience.
  • Strong customer service orientation with the ability to manage multiple priorities.
  • Excellent organizational skills with the capacity to handle various tasks in a dynamic environment.
  • Bilingual skills are preferred.
Compensation: $45,000 annually. Salary ranges reflect the low and high end for the position and are determined by various factors including experience, education, and internal equity.

Status: Full-time (35 hours per week)
Benefits: CAMBA offers a comprehensive benefits package including health and dental insurance, a 403(b) retirement plan with employer matching, paid time off, and paid holidays.

CAMBA is an Equal Opportunity Employer. We value diversity and inclusivity in our workforce and encourage individuals from all backgrounds to apply.