Senior Program Coordinator

21 hours ago

Sacramento, California, United States University of the Pacific Full time
Job Overview

The University of the Pacific is seeking a highly skilled and experienced professional to serve as the Program Manager for the Doctor of Health Science (DHSC) and Doctor of Medical Science (DMSC) programs in the School of Health Sciences. This is a full-time position reporting directly to the Program Director.

Key Responsibilities
  1. Program Oversight and Management

The Program Manager will be responsible for the oversight and management of operations, administration, and budget processes for the DHSC/DMSC program. This includes managing program projects, budget administration, and execution of assigned initiatives.

  1. Support to the Program Director

The Program Manager will provide high-level support to the Program Director, including recruitment, hiring, and orientation of new faculty and staff. This includes completing queries, reconciliation, transfers, and budget reports as directed by the Program Director.

  1. Communication and Documentation

The Program Manager will be responsible for editing departmental communications, reports, projects, documents, and literature with professional quality. This includes developing communications materials for the program such as flyers, brochures, video, and website materials at the direction of the Program Director.

  1. Policy and Procedure Management

The Program Manager will maintain and/or oversee the maintenance, currency, and accuracy of departmental policies and procedures manuals, university and graduate school catalogs, student handbooks, departmental forms, and other documents as directed by the Program Director.

  1. Student and Faculty Support

The Program Manager will provide support to students and faculty, including maintaining departmental operational, administrative, and academic archives, developing and implementing processes for tracking, storing, and retrieving data related to program operations, faculty, and staff, students, and alumni.

  1. Event Planning and Management

The Program Manager will be responsible for organizing and scheduling program meetings, events, accreditation visits, advisory board meetings, and hosting guests for the department.

  1. Admissions and Recruitment

The Program Manager will work with Graduate Admissions, Registrar, Graduate School, and departmental admissions committee to develop and manage program admissions. This includes managing and/or overseeing student registration, graduation, and pre-licensure processes.

  1. Hiring and Supervision

The Program Manager will conduct and oversee the hiring processes for faculty and staff in compliance with human resources policies. This includes hiring, training, and supervising student workers and supervising administrative assistants.

  1. Team Collaboration and Communication

The Program Manager will work with Graduate Admissions/School of Health Sciences and assist with a robust admissions plan, including information sessions, tours, applicant engagement events, and developing and coordinating recruitment opportunities and processes.

Requirements
  • Bachelor's degree in a related field.
  • Five (5) years of experience providing senior-level administrative and professional program support.
  • Master's degree preferred.
  • One (1) year of experience as the primary or lead administrative and professional program or business support.
  • Experience conducting outreach with high-level external stakeholders.
  • Experience in supervising student workers.
  • Proficiency in the use of MS Office, Banner, SharePoint, and HR systems.
  • Demonstrated expertise in oral and written communication skills.

The University of the Pacific recognizes that diversity, equity, and inclusion are foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff. The successful candidate will be able to work effectively in a diverse environment and contribute to the University's commitment to diversity, equity, and inclusion.

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