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Accounts Receivable Specialist

2 months ago

Peoria, Illinois, United States CityLink Full time
Job Summary

The Accounts Receivable Clerk is responsible for maintaining the company's accounts receivable processes. This position involves tracking payments, ensuring timely and accurate invoicing, and reconciling accounts. This position is also responsible for performing specialized tasks in support of the accounting cycle which includes processing accounts receivable and processing/reconciling bus pass inventory.

Key Responsibilities
  • Process and Document Transactions: Process and document transactions in receivables, budget accounts, and expenses, including receiving, processing, and preparing receipts, invoices, statements, payments, and related information.
  • Generate and Issue Invoices: Generate and issue accurate invoices to clients and customers, ensuring they are sent in a timely manner.
  • Process and Record Payments: Process and record incoming payments, applying them to the correct accounts and invoices.
  • Reconcile Customer Accounts: Reconcile customer accounts to ensure accuracy, resolve discrepancies, and maintain detailed records of outstanding invoices and payments.
  • Follow Up on Overdue Accounts: Follow up on overdue accounts and payments through phone calls, emails, or letters to ensure timely collection.
  • Enter and Update Account Information: Enter and update account information and transactions in the accounting software, maintaining organized and accurate records.
  • Prepare and File Reports: Prepare and file reports on receivables, develop and maintain regular reports via the company's accounting system, and assist in month-end closing.
  • Respond to Customer Inquiries: Respond to customer inquiries regarding invoices, payments, and account status, providing excellent service to resolve and address payment issues while maintaining positive relationships.
  • Ensure Data Accuracy: Ensure the accuracy of data input and reporting, research and correct account discrepancies, and maintain thorough and accurate documentation in accordance with company policy and accounting practices.
  • Process Accounts Payable: Enter invoices into the system for payment, match invoices to checks, obtain necessary signatures, and distribute checks accordingly. Provide timely and accurate payment processing by handling accounts payable checks weekly.
  • Reconcile and Record Transactions: Reconcile and record a variety of standard worksheets, vouchers, deposits, sales receipts, bus pass inventories, and cashiering sessions.
  • Prepare for Audit: Gather and prepare documents for the annual audit, ensuring all files and documentation are complete and compliant with generally accepted accounting practices.
Requirements
  • Knowledge of Business Administration: Knowledge of Business Administration, Accounting, Finance, or related field
  • Experience in Accounts Receivable: 1 to 3 years of accounts receivable experience required
  • Understanding of Finance and Accounting: Understanding of finance, accounting, auditing, and financial reporting methods
  • Leadership and Communication Skills: Excellent leadership, communication, and interpersonal skills
  • Computer Skills: Proficient with computers and relevant software applications