Financial Coordinator

4 weeks ago

Marquand, Missouri, United States Paramount Schools of Excellence Full time
Job Title: Financial Coordinator & Grants Specialist

At Paramount Schools of Excellence, we are seeking a highly skilled Financial Coordinator & Grants Specialist to join our team. This role will be responsible for providing bookkeeping support and grants coordination for the organization.

Key Responsibilities:
  • Review incoming invoices for accuracy and code them to the appropriate school/department, grant, and general ledger account.
  • Create payment vouchers accurately and efficiently to ensure timely payment of payables.
  • Assist with the organization's credit card expenses, including coding charges to proper grant and general ledger account, collecting invoices/receipts from cardholders, and reconciling credit card expenditures monthly.
  • Collaborate with the Finance team to ensure successful execution of the grant process.
  • Participate in monthly budget meetings with school principals and review accounting data for accuracy and compliance with SBOA.
  • Reconcile accounts to detail, determine required general ledger entries, and keep relevant staff informed about upcoming deadlines and deliverables.
  • Seek out ways to improve financial processes, demonstrate a desire to improve quality, speed, and efficiency, and participate in meetings to provide progress reports and receive instructions.
  • Prepare work papers and provide information that supports the annual financial audit, and provide additional clerical and administrative support as needed.
  • Manage and support financial and operational grant requirements, follow and implement rules and regulations administered by the grantor, and oversee special audits conducted by grantors.
  • Identify and develop strategies to optimize the grants administration process, research effective and authentic funding opportunities, and keep relevant staff informed about upcoming deadlines and deliverables.
  • Oversee the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of the grant process, prepare financial or budget plans and allocation, and analyze budget trends to make recommendations or amendments for cost control and reduction.
  • Provide detailed reports to the Executive Leadership Team, funders, and the board of directors, monitor paperwork and other related documents connected with grant-funded programs, and maintain records of all payments and receivables.
  • Prepare monthly records for all grant-related activities, provide training to new staff on grants management and reporting requirements, and work with marketing to develop a donor cultivation and strategy for grant applications.
  • Serve as a liaison with finance and other departments on issues regarding restricted funds.
Qualifications and Education Requirements:
  • Bachelor's degree in Accounting, Finance, or a related field, or Associate's degree with a minimum of two years of accounting-related experience.
  • Education-related finance experience is highly valued, and prior experience with school and/or non-profit grants management and finance is preferred.
  • Ability to interpret complex grant funding requirements, submissions, and budget projections, and excellent project management and organizational skills.
  • Strong knowledge of planning and strategizing financial and budgeting issues, and a strong command over written and verbal communication.
  • Knowledge of basic accounting and accounts receivable, and the ability to learn industry-specific software.
  • Ability to work in a task-driven environment, with exceptional attention to accuracy and detail, and excellent organizational and proactive problem-solving skills.
  • Active listening skills and the ability to follow-through on tasks, with a strong team player attitude and the ability to work independently.

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