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Sales Operations Coordinator

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary

We are seeking a highly organized and detail-oriented Order Administrator to join our team at MyCareersFuture. As an Order Administrator, you will play a critical role in ensuring the smooth operation of our sales and procurement processes.

Key Responsibilities

  • Process and manage daily automated invoicing, including generating sales invoices, managing procurement from vendors, and updating digital stock cards based on physical goods in the warehouse.
  • Follow up on sales leads, addressing walk-in, tele-sales, and online inquiries to drive sales growth.
  • Manage customer issues, resolving sales-related problems and handling product/service complaints in a timely and professional manner.
  • Update pricing and catalogs, preparing and maintaining the monthly product price list and managing the product sales catalog to ensure accuracy and consistency.
  • Prepare quotations and tenders, creating sales quotations for RFQs, assisting with product tenders, and supporting the sales team with pricing, product information, and inventory planning.
  • Analyze sales and stock, conducting weekly sales and stock analysis to inform purchasing and stock level decisions.
  • Process purchase orders, preparing purchase requisitions, issuing POs to local and overseas suppliers, and managing the receipt of goods.
  • Oversee warehousing and inventory, managing stock take and inventory counts in the warehouse to ensure accuracy and compliance.
  • Support shipping and logistics, assisting with shipping documents and liaising with forwarders and logistics agents to ensure timely and efficient delivery.
  • Perform basic bookkeeping tasks, posting entries in the automated accounting system to ensure accurate financial records.
  • Perform other administrative, operational, or business-related tasks as assigned by the company to support the sales and procurement teams.

Requirements

To be successful in this role, you will need to possess excellent organizational and communication skills, with the ability to work independently and as part of a team. You will also need to be proficient in using automated accounting systems and have a basic understanding of bookkeeping principles.