Senior Administrative Support Specialist

4 weeks ago

Washington, Washington, D.C., United States LAUNCHTECH Full time
Job Summary

LaunchTech is seeking an experienced Senior Administrative Support Specialist to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism.

Key Responsibilities:
  • Act as the primary administrative point of contact for multiple senior executives and their directorates, maintaining and managing daily calendars to ensure timely and professional operations.
  • Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters.
  • Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials.
  • Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions.
  • Track Directorate suspenses to ensure timely action completion and maintain and update key informational binders related to staff priorities and quarterly requirements.
  • Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements.
  • Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions.
  • Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers.
  • Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information.
  • Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments.
  • Assist with onboarding new personnel, ensuring security protocols and staff training.
  • Support budget and contract document preparation as needed.
  • Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation.

Requirements:

  • Active Top Secret clearance with SCI.
  • High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience.
  • Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings.
  • Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives.
  • At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums.
  • Experience as an action officer for at least five (5) years, with expertise in tracking suspenses, staffing packages, and coordinating actions with internal and external customers.
  • Minimum of four (5) years supporting senior executive travel, including foreign travel.
  • Demonstrated ability to write and edit complex information clearly and concisely.
  • Proficient in administrative support for sensitive activities, including SAP and ACCM.
  • Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word).

Why LaunchTech?

At LaunchTech, you'll find a supportive and collaborative environment where your skills and experience are valued. If you're qualified and ready to grow with us and make a difference, we encourage you to apply.

LaunchTech is an Equal Opportunity Employer. Discrimination and harassment of any kind of employees and applicants is prohibited. All qualified applicants will receive consideration for employment without regard to race, protected veteran status, color, sex, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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