Construction Administrative Assistant

4 weeks ago


Austin, Texas, United States W.E. O'Neil Construction Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction projects. The ideal candidate will have a strong background in administrative duties, including subcontracts creation, insurance and bond tracking, and correspondence.

Key Responsibilities
  • Prepare and process various open account invoices.
  • Review vendor statements and request any outstanding or missing invoices.
  • Resolve payment discrepancies and disputes in a timely manner.
  • Provide office administrative support and assist IT with resolving issues remotely.
  • Ensure the office is clean, organized, and stocked with all necessary supplies.
Contract and Insurance Management
  • Process and create subcontracts generated by the Project Manager.
  • Assist in Change Order Management and Posting.
  • Maintain insurance, bond, and subcontract logs on a monthly basis.
Project Accounting
  • Fundamental understanding of Job Costing and Reporting.
  • Processing of Owner Payment Applications, Subcontractor Payment Applications, and compiling applicable documentation for ownership and accounting.
  • Reviewing and processing of waivers of lien in conjunction with subcontract payments.
  • Processing Owner Payments.
Requirements
  • Proficiency in Microsoft Office, especially Excel and Word.
  • Basic accounting skills (accounts payable, receivable).
  • Knowledge of construction payment applications.
  • Writing and editing skills.
  • Good communication skills and customer service attitude.
  • Good organizational skills and multi-tasking orientation.

Candidates should have at least 5 years' experience in a construction administrative role. Experience in generating payment applications for a general contractor is a must. Successful individuals in this position are able to multi-task, adapt to changing situations, and have a customer service attitude.

W.E. O'Neil Construction Co is a 90-year-old self-performing general contracting firm employing the best people to work with the best customers in the industry. We have established a position of leadership in our industry because of the talents of our people, strong experience, and an excellent reputation. Our revenues exceed $200 million annually, and we are part of O'Neil Industries, ranked in the top 125 General Contracting firm nationally.



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