Construction Administrative Assistant
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction projects. The ideal candidate will have a strong background in administrative duties, including subcontracts creation, insurance and bond tracking, and correspondence.
Key Responsibilities- Prepare and process various open account invoices.
- Review vendor statements and request any outstanding or missing invoices.
- Resolve payment discrepancies and disputes in a timely manner.
- Provide office administrative support and assist IT with resolving issues remotely.
- Ensure the office is clean, organized, and stocked with all necessary supplies.
- Process and create subcontracts generated by the Project Manager.
- Assist in Change Order Management and Posting.
- Maintain insurance, bond, and subcontract logs on a monthly basis.
- Fundamental understanding of Job Costing and Reporting.
- Processing of Owner Payment Applications, Subcontractor Payment Applications, and compiling applicable documentation for ownership and accounting.
- Reviewing and processing of waivers of lien in conjunction with subcontract payments.
- Processing Owner Payments.
- Proficiency in Microsoft Office, especially Excel and Word.
- Basic accounting skills (accounts payable, receivable).
- Knowledge of construction payment applications.
- Writing and editing skills.
- Good communication skills and customer service attitude.
- Good organizational skills and multi-tasking orientation.
Candidates should have at least 5 years' experience in a construction administrative role. Experience in generating payment applications for a general contractor is a must. Successful individuals in this position are able to multi-task, adapt to changing situations, and have a customer service attitude.
W.E. O'Neil Construction Co is a 90-year-old self-performing general contracting firm employing the best people to work with the best customers in the industry. We have established a position of leadership in our industry because of the talents of our people, strong experience, and an excellent reputation. Our revenues exceed $200 million annually, and we are part of O'Neil Industries, ranked in the top 125 General Contracting firm nationally.
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