Administrative Support Specialist

2 weeks ago

Washington, Washington, D.C., United States The Building People Full time
Job Title: Administrative Specialist I

The Building People, LLC is seeking a highly skilled Administrative Specialist to support our federal client. This role is a cross-functional position on our team, primarily supporting the Security Team and their stakeholders.

Key Responsibilities:
  • Support day-to-day activities and workflow of sub-office teams.
  • Track and manage a large volume of ongoing security actions and data, providing timely responses to information requests.
  • Manage Outlook calendars to schedule meetings and book conference rooms using the conference room request tool or set up virtual meeting spaces using popular platforms.
  • Coordinate onboarding, equipment, and service requests using EERE tools and resources, including CSC, Days, and EITS, and other relevant DOE systems.
  • Provide onboarding and offboarding support to team members.
  • Provide note-taking support for office meetings.
  • Process honorariums.
Requirements:
  • Four (4) years of relevant experience.
  • B.S. or B.A. in a related discipline; four (4) years of experience may be substituted for Bachelor degree requirement.
  • Authorized to work in the United States with no restrictions.
  • Strong working knowledge of Microsoft Office software, including Outlook and Teams.
  • Working knowledge of computer software utilized in project/program data collection and analysis.
  • Ability to handle confidential and sensitive information with discretion.
Preferred Qualifications:
  • Demonstrated strong verbal and written communication skills.
  • Ability to perform both as an individual contributor as well as a member of the diverse team.
  • Ability to be proactive and create a positive experience for others.
  • Ability to manage multiple tasks and ensure all major priority items are accomplished on time and according to plan.
  • Ability to adapt to shifting priorities and urgent requests.
  • Attention to detail.
  • Experience obtaining, verifying, and evaluating general and quantitative information.
Benefits:
  • Competitive benefits for eligible employees include medical, dental, vision, flexible spending accounts, 401(k) retirement plan, life insurance/AD&D, long-term disability, and short-term disability.
  • Paid time off and holiday pay.

Please note that all positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

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