President's Support Specialist

3 weeks ago


Pensacola, Florida, United States Northwest Florida Professional Baseball, LLC Full time

We are seeking a highly skilled and detail-oriented President's Support Specialist to join our team at Northwest Florida Professional Baseball, LLC. As an Administrative Assistant, you will be responsible for supporting the President with day-to-day tasks, including managing their calendar and ensuring the smooth operation of our organization.

About the Job

The successful candidate will have exceptional organizational skills, strong attention to detail, and excellent communication skills. They will also be able to work independently with moderate supervision and prioritize multiple tasks simultaneously.

  • Manage the President's calendar, scheduling appointments and meetings as needed.
  • Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
Key Accountabilities

The key accountabilities of this role include:

  • Planning and scheduling meetings, conferences, teleconferences, and travel.
  • Maintaining confidentiality of highly sensitive information.
  • Preparing reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
Essential Skills

To succeed in this role, you will need:

  • A four-year degree in a business-related field or two years' experience and/or training required or equivalent combination of education and experience.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Personal mode of transportation required.


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