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Office Coordinator

2 months ago

Central Islip, New York, United States Nationwide 360 Full time
Job Overview

Position: Administrative Assistant

Company: Nationwide360

Nationwide360 is on the lookout for a skilled Administrative Assistant who is adept in office applications and exhibits a strong capability for mastering new technologies. The selected candidate will play a vital role in providing comprehensive administrative support, which includes managing communications, organizing documentation, scheduling appointments, and assisting with various office functions. This position requires a tech-savvy individual who can quickly learn and implement new software tools to improve office efficiency and productivity.


Key Responsibilities:
  • Deliver general clerical support.
  • Effectively utilize and oversee various software applications.
  • Assist with daily management of company software.
  • Demonstrate proficiency in MS Office 365 (Word, Excel, PowerPoint, Teams) for preparing documents, reports, presentations, and team collaboration.
  • Maintain digital file organization and manage client records, events, and associated documents.
  • Record meeting minutes and accurately document discussions and outcomes.
  • Oversee inventory of office supplies and place orders as needed.
  • Efficiently manage calendars, schedule meetings, and coordinate appointments.
  • Handle office correspondence, including sending presentations, packages, mail, and samples.
  • Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
  • Assist in client meetings and viewings by preparing presentation materials and managing welcome displays.
Qualifications:
  • Demonstrated experience as an Administrative Assistant or in a comparable role.
  • Comfortable working with diverse software applications and learning new systems.
  • Strong proficiency in MS Office 365 applications (Word, Excel, PowerPoint, Teams).
  • Excellent organizational and time management skills with a strong attention to detail.
  • Ability to manage calendars, schedules, and prioritize tasks effectively.
  • Experience in digital file management and maintaining organized systems.
  • Exceptional written and verbal communication and interpersonal skills.
  • Ability to handle confidential information with discretion.

Preferred Qualifications: Familiarity with the trade show, events, exhibits, or construction industry is a plus.


Benefits:
  • Competitive salary based on experience.
  • 401(k) retirement plan.
  • Paid time off.
  • Paid holidays.
  • Comprehensive benefits package including health, dental, and vision insurance.
  • Opportunities for professional growth and development in a dynamic and supportive work environment.

About Nationwide 360:

With nearly 70 years of experience, Nationwide360 specializes in creating exhibit, event, and brand experiences. As a full-service design and fabrication house for experiential marketing, we excel in helping clients immerse their customers in the essence of their brand. Our work culture fosters collaboration and teamwork.

Nationwide 360 is an equal-opportunity employer, celebrating diversity and committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.