Administrative Specialist

1 day ago


Chicago, Illinois, United States The University of Chicago Full time
About the Role

This administrative support position is located within the Section of Pulmonary and Critical Care Medicine at the University of Chicago. The successful candidate will provide administrative support to the Lung Transplant Program, interacting with faculty members, advanced practice providers, and nursing staff to ensure the smooth operation of the program.

Key Responsibilities
  • Perform complex and diverse administrative duties, including calendar management, travel arrangements, and financial transactions.
  • Provide support for attending physicians, Transplant Nurse Coordinator, Advanced Practice Nurses, and ancillary staff.
  • Maintain accurate records and files, including patient confidentiality.
  • Coordinate meetings, events, and seminars, including food orders and room setup.
  • Assist with the preparation of presentations, reports, and correspondence.
  • May coordinate travel arrangements and itineraries.
  • Assist with organizing ad hoc and regular meetings.
  • May assist with seminar series speakers.
Requirements

The ideal candidate will possess excellent communication and organizational skills, with the ability to work well under time-sensitive deadlines. A high level of confidentiality is required, as well as the ability to maintain accurate records and files.



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