Administrative Specialist
1 day ago
This administrative support position is located within the Section of Pulmonary and Critical Care Medicine at the University of Chicago. The successful candidate will provide administrative support to the Lung Transplant Program, interacting with faculty members, advanced practice providers, and nursing staff to ensure the smooth operation of the program.
Key Responsibilities- Perform complex and diverse administrative duties, including calendar management, travel arrangements, and financial transactions.
- Provide support for attending physicians, Transplant Nurse Coordinator, Advanced Practice Nurses, and ancillary staff.
- Maintain accurate records and files, including patient confidentiality.
- Coordinate meetings, events, and seminars, including food orders and room setup.
- Assist with the preparation of presentations, reports, and correspondence.
- May coordinate travel arrangements and itineraries.
- Assist with organizing ad hoc and regular meetings.
- May assist with seminar series speakers.
The ideal candidate will possess excellent communication and organizational skills, with the ability to work well under time-sensitive deadlines. A high level of confidentiality is required, as well as the ability to maintain accurate records and files.
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Administrative Specialist
2 weeks ago
Chicago, Illinois, United States Federal Bureau of Investigation (FBI) Full timeJob Title: Administrative SpecialistWe are seeking a highly skilled Administrative Specialist to join our team at the Federal Bureau of Investigation (FBI). As an Administrative Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Job SummaryThe Administrative Specialist will be responsible for performing a...
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Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Tierra Environmental Services, Inc. Full timeAdministrative Support Specialist **About the Role** Tierra Environmental Services, Inc. is a family-owned business seeking an Administrative Support Specialist to support our administrative departments in providing exceptional service to our clients. **Key Responsibilities** * Provide administrative support to our teams, including sales functions,...
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Administrative Specialist-FO
1 week ago
Chicago, Illinois, United States Federal Bureau of Investigation (FBI) Full timeJob Title: Administrative Specialist-FOWe are seeking a highly skilled and experienced Administrative Specialist-FO to join our team at the Federal Bureau of Investigation (FBI). As an Administrative Specialist-FO, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the...
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Administrative Office Specialist
1 month ago
Chicago, Illinois, United States International Fellowship of Christians & Jews, Inc Full timeAdministrative Office Specialist RoleWe are in search of an Administrative Office Specialist who will play a crucial role in sustaining our office atmosphere. This individual will collaborate closely with various stakeholders within the organization to ensure optimal office functionality. The ideal candidate will possess a background in office administration...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States MyCareersFuture Full timeJob Summary:MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support and bookkeeping services to our organization.Key Responsibilities:Handle bookkeeping and financial record-keeping tasksUpdate...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Compass Group USA Full timeJob SummaryCompass Group USA is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the Human Resources Director on all personnel matters, including payroll processing, benefits enrollment, and employee onboarding.Key...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States GrubHub Full timeJob SummaryGrubHub is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksManage and coordinate schedules,...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Scion Staffing Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Scion Staffing. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our team, ensuring seamless day-to-day operations, and contributing to the overall success of our...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States MyCareersFuture Full timeJob SummaryMyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our organization.Key Responsibilities:Communication and Correspondence: Receive and process various forms of communication,...
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Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Eco Tec Insulation Inc Full timePosition OverviewWe are seeking a dedicated Administrative Support Specialist to enhance our office operations.Key Responsibilities:Manage incoming calls and provide excellent customer service.Coordinate and organize appointments efficiently.Perform data entry tasks with accuracy.Support the Office Manager in daily administrative functions.This role is...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Guidehouse Full timeAbout the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Guidehouse. As an Administrative Support Specialist, you will provide dedicated administrative support to multiple client-serving Partners and be the single point of contact for the administrative needs of assigned internal customers.Key...
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Administrative Support Specialist
1 month ago
Chicago, Illinois, United States Northwestern University Full timeExciting Career Opportunity at Northwestern UniversityWe are in search of a meticulous and organized individual to become part of our team as an Administrative Support Specialist. This position involves a variety of administrative responsibilities, including managing databases, overseeing budgetary processes, and providing human resources assistance. You...
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HR Administrative Specialist
4 weeks ago
Chicago, Illinois, United States Carolina Therapeutic Services Full timeJob OverviewThe HR Administrative Specialist will play a vital role in supporting the Human Resources department under the guidance of the Lead HR Generalist. This position involves a variety of administrative tasks aimed at enhancing the efficiency of HR operations.Key Responsibilities:Manage the complete recruitment process, including sourcing candidates,...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States ICONMA Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at ICONMA. As an Executive Support Professional, you will play a critical role in providing administrative support to the VP of Sales Aluminum, ensuring the smooth operation of the Sales Aluminum leadership team.Key ResponsibilitiesExecutive Support:...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Manage Chicago, Inc Full timeJob DescriptionJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Manage Chicago, Inc. As an Administrative Support Specialist, you will provide administrative support to our on-site staff, ensuring the smooth operation of our real estate office.Key Responsibilities:Provide exceptional...
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Administrative Support Specialist
1 month ago
Chicago, Illinois, United States University of Chicago Full timeAbout the Role We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide essential administrative and clerical support to ensure the smooth operation of our department. Key Responsibilities Provide comprehensive administrative assistance, including scheduling appointments,...
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Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States TALENT Software Services Full timeJob Summary: Talent Software Services is seeking an experienced Administrative Support Specialist to provide high-level administrative assistance to our team.Key Responsibilities:Provide administrative support to the team, including access provisioning, request handling, and tracker maintenance.Collaborate with team members to resolve escalations and ensure...
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Administrative Office Specialist
4 weeks ago
Chicago, Illinois, United States International Fellowship of Christians and Jews Full timePosition OverviewThe role of Administrative Office Specialist is essential in fostering a collaborative and efficient office atmosphere. This position will involve close interaction with various personnel and key stakeholders within the organization, ensuring that our office environment meets our high standards of operational excellence.The Administrative...
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Administrative Support Specialist
1 week ago
Chicago, Illinois, United States Northeastern Illinois University Full timeJob SummaryWe are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Support Specialist in the Office of the President at Northeastern Illinois University.Key ResponsibilitiesProvide administrative support to the President, Executive Assistant, and Equity, Diversity and Inclusion OfficerManage inventory, supplies,...
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Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Cook County Government Full timeJob SummaryAs a key member of the Cook County Government team, the Administrative Support Specialist will provide complex administrative support to the Bureau/Department staff and leadership. This role requires a high level of technical expertise and knowledge of the rules, regulations, objectives, and protocols of the Bureau/Department.Key...