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Project Operations Coordinator

2 months ago

New York, New York, United States Havas Media Network Full time

The role of the Project Operations Coordinator is pivotal in enhancing operational excellence within account management. This position requires a comprehensive understanding of the media landscape and the ability to implement best practices across diverse areas such as planning, investments, analytics, and ad operations. The Coordinator will be responsible for financial forecasting, progress reporting, and managing workflows to ensure that all teams fulfill their obligations.

Key Responsibilities:

  • Manage a high volume of moderately complex media projects effectively.
  • Oversee and coordinate recurring deliverables for accounts, including updates to flowcharts, accruals, authorization processes, and budget oversight.
  • Collaborate with commercial, finance, and operations teams to guarantee timely updates.
  • Facilitate cross-functional integration between media teams and client representatives.
  • Act as a champion for processes while remaining adaptable in a dynamic environment.
  • Exhibit strong problem-solving skills with meticulous attention to detail.
  • Share knowledge and communicate effectively across teams to keep key stakeholders informed.
  • Handle challenges with professionalism and diplomacy, aiming for resolution.
  • Engage in project planning to ensure all internal stakeholders are aware of project timelines and deadlines necessary to achieve objectives.
  • Provide support to groups by organizing and participating in internal meetings, summarizing discussions, and following up on agreements and team responsibilities.
  • Develop and present processes within documentation and presentations.
  • Offer administrative assistance as required for various projects.

Required Knowledge and Skills:

  • 1 to 2 years of experience as a full lifecycle Project Manager.
  • Experience managing a high volume of moderately complex projects (including banners, emails, print, broadcast, and search).
  • Strong numerical acumen.
  • Ability to comprehend needs and translate them into clear templates and processes.
  • Experience in media and/or advertising is advantageous.
  • Familiarity with MediaTools is a plus.
  • Exceptional attention to detail and organizational skills, demonstrating accuracy and excellence.
  • Proficiency in project management software; familiarity with Smartsheets is beneficial.
  • Demonstrated ability to manage timelines and ensure team accountability.
  • Knowledge of digital routing systems is an advantage (e.g., Prisma).
  • Ability to identify and prioritize tasks across various disciplines.
  • A collaborative mindset with strong diplomatic and relationship management skills.

Compensation: 85k