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Administrative Support Specialist I

2 months ago

Abilene, Texas, United States Texas Department of Transportation Full time
Position Overview

The Texas Department of Transportation is seeking an Administrative Support Specialist I. We are in search of a courteous and detail-oriented individual to serve as the initial point of contact for visitors, the public, and staff members. If you are eager to develop your career, this is an excellent opportunity for you.

At TxDOT, we prioritize achieving a balance between work and personal life, acknowledging the significance of both your professional and personal commitments. We provide a comprehensive range of programs and initiatives, including flexible work schedules, wellness incentives, career advancement opportunities, tuition support, and numerous other benefits.

For a detailed overview of our total compensation package, please visit our website.

Explore testimonials from our employees about their reasons for choosing TxDOT.

Salary Structure:

•Administrative Support Specialist I: A13 ($32, $49,388.00/yearly)

Benefits and Advantages

At TxDOT, we value the work-life balance of our employees. In alignment with this commitment, our team members enjoy a diverse array of programs and benefits, including:
  • Low Employee Turnover
  • Retirement Pension Plans
  • Flexible Work Schedules
  • Paid Time Off and Holidays
  • Health Premiums fully covered for full-time employees
  • On-the-Job Training
  • Tuition Assistance Programs
  • Comprehensive Wellness Initiatives
  • Career Development Programs and Advancement Opportunities
For a complete list of our total compensation package, please visit our website.

To view benefits available to all State of Texas employees, please visit our benefits overview page.

Position Responsibilities

The role involves providing administrative and receptionist support for departmental staff and the general public. The position requires interaction with middle and high-level management. Employees in this role will independently handle assignments, while unusual issues will be escalated to supervisors or lead workers.

Key Responsibilities:

The essential responsibilities for the Administrative Support Specialist I include:
  • Answering phone calls, assessing requests, responding to inquiries, and directing messages.
  • Creating requisitions, blanket purchase orders, and entering receipts into the system.
  • Entering and retrieving data using computer systems.
  • Performing additional job-related tasks as assigned.
  • Preparing and distributing correspondence.
  • Processing receipts and invoices for payment.
  • Receiving, sorting, opening, evaluating contents, and distributing mail.
  • Executing other job responsibilities as assigned.
Minimum Qualifications:

Education: High School Graduate or Equivalent in general high school studies.

Licenses and Certifications:

Valid driver's license required for driving a state vehicle.

Supervisory Experience: No supervisory experience is necessary.

Competencies:

The required competencies for the Administrative Support Specialist I include:

Some knowledge of:

•Automated record-keeping methods

•Relevant computer systems and applications

Some skills in:
•Establishing effective working relationships with others

•Administrative support practices and procedures, including writing, editing, and report writing techniques, meeting notes, record keeping, and records management

•Effectively communicating technical information

•Utilizing computers and relevant programs, applications, and systems

•Maintaining a safe and effective working relationship with others

Ability to:

•Follow verbal and written instructions

Other Attributes:

•Safeguarding sensitive and confidential information

Physical Requirements and Working Conditions:

The physical requirements and working conditions for the Administrative Support Specialist I include:

•Sedentary work: Ability to lift up to 10 lbs. occasionally and carry files or small tools

•Prolonged periods of sitting

•Repetitive motion involving substantial movements of the wrists, hands, and/or fingers

•Close visual acuity for data analysis, computer screen viewing, and extensive reading

Conditions of Employment:

Please refer to the standard conditions of employment for all positions.