Administrative Support Specialist

4 weeks ago


Kahului, Hawaii, United States 4LEAF Full time

About 4LEAF:

We are a multi-discipline engineering firm providing services throughout the United States. Our team has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry's notable providers of planning, building and safety, engineering, construction management, and fire consulting services, we have an enviable track record of completing complex projects and staffing assignments with both public and private clients. Our company culture has consistently allowed us to meet and exceed the needs of our clients.

Job Overview:

The Administrative Support Specialist will work both independently and collaboratively completing an array of administrative support related duties, such as; calendaring, agenda and meeting management, organizing our internal file system, and assists with projects and reports in a professional manner. The ideal candidate must be a highly resourceful team-player, who is comfortable working in a fast-paced environment, has excellent communication skills, fantastic at multi-tasking, great attention to detail, and be highly organized.

Responsibilities:

  • Performs a variety of general clerical and administrative functions and special projects for our Maui office staff.
  • Assist with organizing the department's internal file system.
  • Assist in guiding, training and directing the work of other clerical support personnel.
  • Communicates with all 4LEAF personnel and our clientele.
  • Maintain and utilize internal calendar to make and confirm appointments, meetings, trainings, workshops, etc.
  • Monitor and maintain inventory for any necessary office supplies or equipment.

Requirements:

  • High school diploma or equivalent required.
  • Proven experience as an administrative assistant or office assistant.
  • Excellent time management skills.
  • Highly organized and high attention to detail.
  • Experience in Microsoft office suite.
  • Excellent written and verbal communications skills.

Benefits:

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Vision insurance

This is a full-time position with benefits and a starting pay range of $20 to $25 an hour. The starting base pay is dependent on the experience and qualifications of the candidate.

Schedule:

  • Full-Time, 8-hour shifts
  • Monday to Friday
  • On-Site, In Maui, HI


  • Kahului, Hawaii, United States Employers Options Full time

    Administrative Support RoleWe are seeking a skilled Administrative Support Specialist to join our dynamic team at Employers Options. As an Administrative Support Specialist, you will be responsible for providing administrative assistance to our office, including greeting visitors, handling calls, and organizing files.Key Responsibilities:Greet visitors and...


  • Kahului, Hawaii, United States Imua Family Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Imua Family Services. The successful candidate will provide administrative support for the smooth and efficient functioning of our programs, including data management, client services, and office operations.Key Responsibilities:Provide...


  • Kahului, Hawaii, United States Imua Family Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Imua Family Services. As a key member of our administrative staff, you will provide critical support to our Program/Clinical Director and other program professionals in the administration of services to children receiving services from Imua...


  • Kahului, Hawaii, United States UnitedService Companies Full time

    Job DescriptionAt UnitedService Companies, we are seeking an Administrative Office Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAnswering and directing phone calls in a professional mannerScreening applicants for position requirements and verifying...


  • Kahului, Hawaii, United States 4LEAF, Inc Full time

    About 4LEAF, Inc.We are a multi-discipline engineering firm providing services throughout the United States. Our team has assisted communities in successfully navigating contract services leading to fiscally responsible solutions.Job Description:The Administrative Assistant will work independently and collaboratively to complete administrative support...


  • Kahului, Hawaii, United States 4LEAF, Inc Full time

    About 4LEAF, Inc.4LEAF, Inc. is a multi-discipline engineering firm providing services throughout the United States. With over 20 years of experience, the company has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry's notable providers of planning, building and safety,...


  • Kahului, Hawaii, United States 4LEAF, Inc Full time

    About 4LEAF, Inc.4LEAF, Inc. is a multi-discipline engineering firm providing services throughout the United States. With over 20 years of experience, the company has assisted communities in successfully navigating contract services, leading to fiscally responsible solutions. As one of the industry's notable providers of planning, building and safety,...


  • Kahului, Hawaii, United States Wyndy LLC Full time

    Community Support SpecialistThe Community Support Specialist plays a vital role in fostering a positive and inclusive community environment at Wyndy LLC. This role involves promoting independent living, connecting individuals with necessary resources and services, and advocating for individuals' rights. The ideal candidate should possess excellent...


  • Kahului, Hawaii, United States Four Seasons Hotels and Resorts Full time

    DescriptionFour Seasons Hotels and Resorts is seeking a skilled Transportation Rooms Administrative Assistant to support the Transportation Department.Key Responsibilities:Coordinate the Resorts fleet of vehicles, ensuring timely and efficient operations.Prepare and compose correspondence, reports, and other documents as required.Handle telephone calls and...


  • Kahului, Hawaii, United States Employers Options Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Employers Options.Key Responsibilities:Provide exceptional administrative support to our team membersManage office mail, email, and text correspondenceOrganize files and maintain accurate recordsAssist with data base...


  • Kahului, Hawaii, United States Spectrum Full time

    About the Role:We are seeking a highly motivated and results-driven Retail Sales Specialist to join our team at Spectrum. As a Retail Sales Specialist, you will be responsible for meeting and exceeding sales goals while delivering exceptional customer service to our clients.Key Responsibilities:Meet or exceed monthly sales goals, including wireless...


  • Kahului, Hawaii, United States Imua Family Services Full time

    Job OverviewImua Family Services is seeking a skilled Language Interpreter Specialist to support the Infant & Child Development Program staff. The ideal candidate will possess excellent interpretation skills, a strong understanding of early intervention, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Provide high-quality...


  • Kahului, Hawaii, United States Home Depot Full time

    Job Title: Asset Protection SpecialistJob Summary:As a Loss Prevention Professional at Home Depot, you will play a critical role in preventing financial loss caused by theft and fraud. You will support safety and environmental program compliance in your assigned store or multiple stores. Your responsibilities will include identifying incidents of theft and...


  • Kahului, Hawaii, United States Hawthorne Machinery Co. Full time

    Job Title: Heavy Equipment Inspection SpecialistAbout the Role:We are seeking a skilled Heavy Equipment Inspection Specialist to join our team at Hawthorne Machinery Co. As a key member of our team, you will be responsible for representing our company as a technical expert at customer sites, conducting inspections and evaluations of heavy equipment products,...

  • Psychiatric Aide

    1 month ago


    Kahului, Hawaii, United States Kaiser Full time

    Job Summary:As a Psychiatric Aide, you will play a vital role in the treatment team, providing support and care to patients in a mental health facility. Your responsibilities will include planning and conducting therapeutic activities, implementing moderately complex procedures, and providing personal care services to patients. You will also be involved in...


  • Kahului, Hawaii, United States Sunbelt Rentals Full time

    Job SummarySunbelt Rentals is seeking a highly skilled Inside Sales Representative to join our team. As a key member of our sales team, you will be responsible for supporting telephone and walk-in customers with rentals of all types of construction/industrial equipment.Key Responsibilities• Understand customer equipment needs and negotiate orders•...

  • Aircraft Mechanic

    4 weeks ago


    Kahului, Hawaii, United States Aloha Air Full time

    Company OverviewAloha Air Cargo is a leading provider of air cargo services, committed to delivering exceptional customer experiences and driving growth through innovation and excellence. Our team of dedicated professionals is passionate about providing safe, efficient, and reliable services to our customers.SalaryThe salary for this position is estimated to...

  • Program Assistant

    1 month ago


    Kahului, Hawaii, United States Imua Family Services Full time

    Imua Family Services is a non-profit organization serving Maui, Molokai, and Lanai since 1947. We empower children and their families to reach their full potential. Our mission is to provide high-quality services and support to our clients. **Job Summary:** We are seeking a highly skilled and detail-oriented individual to join our team as a Program...


  • Kahului, Hawaii, United States Spectrum Full time

    About the Role:We are seeking a highly motivated and results-driven Retail Sales Specialist to join our team. As a Retail Sales Specialist, you will be responsible for providing exceptional customer service and selling wireless, TV, and internet products to our customers.Key Responsibilities:Meet or exceed monthly sales goals, including wireless salesEnsure...


  • Kahului, Hawaii, United States Jim Falk Automotive Group Full time

    Job Summary: As an Automotive Sales Associate/ Product Specialist at Jim Falk Automotive Group, you will be responsible for providing exceptional customer service and support throughout the car-purchasing process. Your primary goal will be to make customers feel welcome and supported, answering their questions about our products and services.About Us: At Jim...