Accounts Payable Operations Coordinator

3 days ago


Aurora, Nebraska, United States Aurora Cooperative Elevator Company Full time
Job Details

Job Location: Aurora Cooperative Elevator Company, Aurora, NE

Job Description

The Accounts Payable Operations Coordinator will be responsible for the processing of all properly approved invoices presented to the company for payment under the direction of the Accounts Payable Supervisor. This role involves processing incoming mail for the accounts payable department, matching invoices with receivers and purchase orders, and preparing data for processing. Additionally, the coordinator will be responsible for processing specific vendors, assisting with resolving questions and conflicts on invoices, and ensuring proper approvals are obtained for payments.

Key Responsibilities:

* Process incoming mail for accounts payable department on a rotating basis
* Match invoices with receivers and purchase orders and prep for processing
* Responsible for processing specified vendors
* Data enter these invoices for payment
* Assist with resolving questions and conflicts on invoices
* Assure proper approvals are obtained for payments
* Establish and maintain open purchase orders and contract files
* Manage the daily check run, file all checks and registers, and mail checks on a rotating basis
* Update and maintain vendor files in system including 1099 records
* Maintain a filing system for payable files in accordance with retention guidelines
* Assist with end-of-year audit preparation

Other Job Functions:

* Provide additional support to other divisions within the company as needed
* Assist co-workers with questions and miscellaneous information
* Perform other duties as assigned
* Prepare various documents

Requirements:

* High school diploma is required with at least one-two semesters of college level accounting and one-two years of experience
* Demonstrated ability to work independently and in a team-oriented environment
* Ability to communicate effectively with company managers, employees, customers, stockholders, and outside third-party interests
* Demonstrated organization, planning, and problem-solving skills and ability to handle multiple tasks, prioritize work, and with ability to perform under schedules and deadlines
* Proven computer and attention-to-detail skills and the ability to use the computer to enhance business processes

Estimated Salary: $55,000 - $65,000 per year

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