Administrative Assistant to the Chief Housing Officer

4 weeks ago

Springfield, Illinois, United States George Mason University Full time

About the Position:

The Administrative Assistant to the Chief Housing Officer (CHO) is a vital role within the Housing and Residence Life (HRL) department at George Mason University. Reporting directly to the CHO, this position provides administrative support to ensure efficient operations and help the unit serve the needs of on-campus students.

The successful candidate will be responsible for assisting members of HRL with various tasks, including providing administrative support for the CHO, completing clerical and financial tasks, office management, customer service support, and other duties as assigned.

Responsibilities:

  • Administrative Support: Assist in all matters related to the daily support for the Chief Housing Officer (CHO), including managing the day-to-day agenda, updating the HRL manual, directory, and organization chart, and maintaining all-HRL and duty listservs.
  • Office Management and Onboarding: Perform routine office management, including managing and maintaining HRL staff mail system, inventorying and ordering office supplies, and coordinating the departmental parking pass process.
  • Clerical and Financial: Coordinate with HRL business and accounting staff to ensure compliance and financial records are up to date, complete purchase orders, and reconcile monthly purchases.

Requirements:

  • High school diploma or equivalent combination of education and experience.
  • Experience typically obtained in 2+ years as an administrative assistant or similar role.
  • Demonstrated organizational, communication, and interpersonal skills.
  • Proficiency with Microsoft Office Software package.

Preferred Qualifications:

  • Bachelor's degree in related field.
  • Prior experience within a higher education setting.
  • Prior experience in Housing & Residence Life in a higher education setting.

How to Apply:

For full consideration, applicants must apply for the Administrative Assistant to the CHO & Office Specialist position at George Mason University.

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