Director of Business Operations

2 weeks ago

Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time
Job Title: Director of Business Operations

Virginia Polytechnic Institute and State University is seeking a highly skilled and experienced Director of Business Operations to join our team. The successful candidate will provide leadership for the budgetary and human resource operations for the Mathematics department.

Key Responsibilities:
  • Manage the daily operations and supervision of the department's business/human resource staff.
  • Provide oversight for the fiscal operations of the Mathematics Department, including budget development, communication, implementation, and evaluation.
  • Manage end-of-year balances and carryover, pooled salaries and position allocations, allocation of student assistantships, and management of pooled resources under the department head's direction.
  • Oversee contracts, grants, and their related cost-sharing commitments and overhead allocations, review and approval of orders and purchases, review and approval of travel reimbursements and wage payroll, and management of fixed assets.
  • Designated representative for signature authorization for department head, associate head, and center directors.
  • Serve as fiscal and budgetary coordinator for centralized budgets in the department, including being the point of contact and providing monthly financial budget to actual reporting.
  • Oversee and manage monthly reconciliations, purchasing and accounts payable, accounts receivable, processing of travel authorizations and reimbursements, payroll reconciliation, and human resource transactions.
  • Responsible for department human resource management, recruiting support for faculty and staff hires, visa applications and other immigration matters, working closely with ISS and other University offices, and other HR matters, including training, under the direction of the associate head and head.
Requirements:
  • Bachelor's degree in accounting, business administration, or related field or equivalent training and/or experience.
  • Knowledge of principles of financial, budget, and business operations planning and control.
  • Advanced skills in using spreadsheets and data management software.
  • Significant experience in finance and administration in higher education or industry.
  • Working knowledge of state and federal compliance policies and human resources procedures.
  • Experience in a supervisory role.
  • Excellent analytical, critical thinking, strategic planning, attention to detail, and problem-solving skills.
  • Ability to analyze, summarize, and present financial information.
  • Ability to interpret, apply, and communicate management and personnel policies accurately and effectively.
Preferred Qualifications:
  • Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures.
  • Experience working with university tools and applications such as Banner, MicroStrategy, HRIS, PageUp, electronic I-9, Labor Redistribution System, TimeClock Plus, Departmental Leave Reporting, HokieMart, and Chrome River.
  • Experience and knowledge of OSP policies and procedures, including pre-award, post-award, SUMMIT System, OSP Award Management Tool.

Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. We are committed to providing a work environment that is free from discrimination and harassment. We welcome applications from diverse candidates and are an equal opportunity employer.

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