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Facility Operations Assistant

2 months ago

New York, New York, United States SUMITOMO MITSUI TRUST BANK, LIMITED Full time
Job Overview

About Sumitomo Mitsui Trust Bank, Limited

Sumitomo Mitsui Trust Bank, Limited is a prominent financial institution in Asia, recognized for its extensive asset management capabilities, with approximately $850 Billion USD in assets under management. The Bank offers a diverse range of financial solutions and manages a wide array of financial products across its global branches.

Department Insight:

The Americas Division operates from the New York Branch, focusing on corporate functions and the supervision of U.S. entities. This division includes the Global Banking Unit and the Global Markets Unit, which handle various business operations.

Position Summary:

The Facility Operations Assistant plays a crucial role in supporting the Facility Manager by overseeing daily operational tasks. This position ensures a safe and welcoming environment for all patrons while serving as the primary contact for facility access. Responsibilities may evolve based on the needs of the department.

Key Responsibilities:

  1. Support the Facility Manager in executing various projects.
  2. Assist in managing facility services and operations.
  3. Oversee office facilities, including furniture and HVAC systems.
  4. Coordinate maintenance, repairs, and renovations for properties and equipment.
  5. Process office supply orders and manage inventory efficiently.
  6. Conduct daily inspections of the office environment.
  7. Facilitate space planning and internal relocations.
  8. Engage with building management and vendors as necessary.
  9. Ensure compliance with safety regulations and manage emergency protocols.
  10. Oversee mailroom operations, including mail distribution and supply management.
  11. Provide support for company events as directed.
  12. Be available for facility-related emergencies at all times.

Security Management Duties:

  1. Operate security systems and manage access control.
  2. Generate and maintain activity reports for security purposes.
  3. Oversee access card management and inventory.
  4. Address security issues in collaboration with relevant personnel.
  5. Coordinate fire evacuation procedures and monitor security footage.

Vendor Oversight:

  1. Verify vendor performance for maintenance and repairs.

Qualifications:

  1. Experience in building management or a related certification is preferred.
  2. Bilingual proficiency in Japanese is required.
  3. A minimum of five years of relevant experience in facility management.
  4. Familiarity with maintenance processes, particularly plumbing and HVAC.
  5. Knowledge of office systems and basic electrical work is advantageous.
  6. Strong organizational and problem-solving skills are essential.
  7. Excellent time management and multitasking abilities.
  8. Business-level proficiency in both English and Japanese is preferred.

Why Join Us:

At Sumitomo Mitsui Trust Bank, we value flexibility in the workplace and offer a hybrid working model that supports both in-office and remote work. Our commitment to diversity and inclusion fosters a collaborative environment that enhances our business operations. We believe in sustainable decision-making that benefits society and our stakeholders.

Employee Benefits:

  • Comprehensive benefits package including paid time off, medical, dental, and vision coverage.
  • 401(k) plan with profit sharing and tuition assistance.
  • Opportunities for professional development and community engagement.

We are an equal opportunity employer and welcome applicants from all backgrounds.