Supervising Courtroom Clerk
7 days ago
We are seeking a highly skilled and experienced Supervising Courtroom Clerk to join our team at the County of Marin, CA. As a Supervising Courtroom Clerk, you will be responsible for overseeing the work of Courtroom Clerks, ensuring the smooth operation of court proceedings, and providing exceptional customer service to the public and judicial staff.
Key Responsibilities:- Supervise and coordinate the work of Courtroom Clerks to ensure adequate coverage for all courtroom activities and functions.
- Train staff in work procedures, answer questions, and make procedure and policy interpretations regarding work processes and the application of laws and regulations.
- Participate in employment selection decisions, recommend and administer discipline as required.
- Monitor changes in laws, policies, and procedures that impact the work, recommend procedural improvements, and implement them after approval.
- Develop procedures and work standards for court support staff, ensure that work is performed in a consistent manner.
- Answer complex and difficult legal or procedural questions related to courtroom operations, advise attorneys, government agencies, and the general public regarding the status of legal cases, apply court policy to resolve conflicts with others.
- Act as liaison for assigned judicial function with other units within the Court and other agencies as appropriate.
- Perform the full range of Courtroom Clerk functions, including attending court sessions, taking notes regarding proceedings, preparing minute orders and other court documents, preparing or answering correspondence related to court procedures and disposition of cases, preparing and issuing bench warrants, maintaining records of hearing dates and continuances, consulting with attorneys and the court on changes in court calendar dates, calendaring court activities, entering specified information and summaries of proceedings into various automated systems, maintaining court case records and supportive documentation for judges, receiving, marking, and maintaining records and assuming custody of evidence and exhibits, reviewing written orders from attorneys for proper format and content prior to their presentation for judge's signature.
- Three years of progressively responsible experience in a court or judicial system environment, preferably with at least 1 1⁄2 years as a Courtroom Clerk or work which will have provided a knowledge of courtroom and judicial support policies and procedures.
- Some supervisory experience preferred.
- Knowledge of principles and practices of administration, supervision, performance evaluation, and work organization, methods of training staff in work procedures, functions and operations of local government and a judicial system, Court proceedings and Rules of Court related to civil, criminal, family law, probate, juvenile, and small claims matters, Court-operations related sections of the California Code of Civil Procedures Government Code, Civil Code, Probate Code, Welfare and Institution Code, Vehicle Code, Health and Safety Code, and Penal Code, legal terminology, rules, legal processes, procedures, and terminology, legal forms, documents, and procedures relating to civil, criminal, probate, juvenile, and small claims cases, depending upon assignment, modern office methods and equipment, computer systems and applications, records management principles and practices, research methods and statistical procedures used in administrative and/or operational analysis, correct business English, including spelling, grammar, and punctuation.
- Skill in operating a computer and driving a motor vehicle.
- Ability to plan, assign, review, and supervise the work of others, deal tactfully and effectively with subordinates, train staff in work procedures, record courtroom minutes of actions accurately and follow with appropriate minutes orders as required, organize own work, setting priorities and meeting critical deadlines, provide responsible secretarial and office support to judges, read, understand, and review for accuracy legal and court documents and extract relevant information, deal with stressful situations, manage upset and difficult members of the public, communicate ideas and information effectively, gather and analyze data, identify problems and issues, recommend and implement solutions, organize, plan, and prepare clear, concise reports and correspondence, understand and carry out oral and written directions, research information and organize findings, prepare reports, recommendations, and other written material, organize and prioritize own work in order to meet critical deadlines, prepare clear and concise reports, records, correspondence, procedures, and other written material, communicate orally in a clear and concise manner, deal tactfully and courteously with the public, establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies, and members of the public.
Ability to work irregular and/or flexible hours as required. On a continuous basis, sit at a desk for long periods of time in front of a computer screen, intermittently twist to reach equipment or supplies surrounding desk, perform simple grasping and fine manipulation, strength to lift files weighing up to 25 pounds, use telephone and computer keyboard on a daily basis.
Benefits:The County of Marin offers a comprehensive benefits package, including health, dental, and vision insurance, life insurance, disability insurance, paid holidays, paid time off, sick leave, flexible spending plans, carpool/biking incentive, and a retirement plan.
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